Administrative Coordinator #499767

Administrative Coordinator #499767

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Position Information

Posting Number 20112634

Position Title Administrative Coordinator #499767 FTE 1.00 Position Type Staff Department Communication

Position Summary Information

Job Summary/Basic Function

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

About This Role:

The Department of Communication & Media is inviting applications for the position of Administrative Coordinator.

Position Responsibilities:

Provides general administrative and clerical support for the Department of Communication and Media, including filling, copying, faxing, word processing establishing and maintaining electronic records and files

Composes error-free memo/correspondences

Responds to written and/or oral inquiries as directed

Assist student workers with daily tasks as needed, including phone calls, welcoming visitors, dispersing mail, and acts as courier for on-campus deliveries and pickups

Monitors office supply inventory, order, and receiving process

Coordinates the general maintenance of office equipment and facilities as necessary

Plans and implements the establishment of an organized filing system for efficient retrieval of documents, forms, records, etc.

Maintains all computer and paper records and always ensures their confidentiality (i.e., travel forms, vendor forms, etc.)

Ensures all employee and student records are kept secured and confidential in accordance with FERPA and the University's Privacy Policy

Performs other duties as assigned by the director in support of both departments' missions and visions, as well as the University in general

Provides full administrative and event planning and programming support to the director

Meet on a regular basis with the chairs for one-on-one meetings and provide project and event updates

Represents the Office as may be requested by the director

Make travel arrangements as needed for conferences, workshops, etc.

In collaboration with the chair and the college PR person, coordinates the development, planning, and printing of marketing and publicity materials

Keep track of events taking place at Lamar University utilizing the on- line university calendar

Provides general administrative and clerical support

Specific Essential Duties:

Forms:

• Enters and track purchase requisitions in a timely manner

• Uses Microsoft Office applications in the creation and maintenance of office documents, letters, forms, etc.

• Distributes and receives various forms and correspondence from administrators, faculty and students in a timely manner and ensures accuracy and correctness

Programming support:

• Coordinates and manages all the pre-and post-logistical planning and implementation of activities associated with departmental programs and events

• In collaboration with the chairs, secure/reserve locations for programs/events, both internally and externally

• Assist with event set up and take down

Meetings:

• Record minutes of meetings, transcribes/types and disseminates error-free copies of minutes in a timely manner to the director and stakeholders

Benefits:

At Lamar University one of the ways we show value to our team members is by offering the following perks:

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees, spouses and/or eligible dependent

Paid time off – vacation, sick, and holidays.

Minimum Qualifications

Minimum Qualifications

H.S. Diploma or GED, 3 years' experience in an office setting.

Experience with MS Office Suite, internet, email, and social media platforms.

Experience using office machines.

Key Competencies:

Ability to process office paperwork (memo's, Purchase Orders, travel and vendor forms, etc.).

Ability to communicate via ASL preferred

Physical Requirements: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 10 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Job Conditions: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $32,000 - $33,920 Work Hours

Application Information

Posting Date 03/23/2023

Close Date Open Until Filled Yes Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk ().

Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to [email protected] a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.

Yes

No

What is the highest level of education have you obtained?

Bachelor's Degree

Associate's Degree

Technical School Diploma or Certificate

Some College Credits

High School Diploma or GED

In what field did you receive a degree and/or certification in?

(Open Ended Question)

How many years of secretarial/clerical experience do you have?

None

6 months to 1 year

2 years

3-4 years

5-6 years

7+ years

How many years of knowledge, use, and familiarity with social media platforms do you have?

None

Beginner (6 months - 1 year)

Intermediate (2 - 3 years)

Moderate (4 years)

Expert (5+ years)

Do you have experience and skill in using office machines (copier, fax, printer, computer, scanner, and/or cash register)?

No

Yes

Please rate your knowledge and experience of MS Office Suite (Word, Excel, PowerPoint, Access, Outlook).

None

Beginner - Knowledge of MS Office Programs (Word & Excel)

Intermediate - Knowledge of MS Office (Word, Excel, & PowerPoint)

Moderate - Knowledge & Experience with MS Office Suite (Word, Excel, PowerPoint & Access)

Expert - Knowledge & Experience using MS Office Suite (Word, Excel, PowerPoint, Access, Outlook))

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Certificate(s)

Miscellaneous