Administrative Coordinator #499618

Administrative Coordinator #499618

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Position Information

Posting Number 20112655

Position Title Administrative Coordinator #499618 FTE 1.00 Position Type Staff Department Office of Admissions

Position Summary Information

Job Summary/Basic Function

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

About This Role: Reporting directly to the Assistant Vice President (AVP) for Admissions and Aid, the Administrative Coordinator manages and coordinates the business operations of Enrollment Management with responsibility for multiple fiscal subunits and functions, which include budget preparation and control, human resources administration, accounts payable, accounts receivable, contract and grant accounting, and/or auxiliary enterprises. In addition, this position will train on going Enrollment Management sub-unit administrative staff.

What You'll Do – Position Responsibilities

Provide administrative support to the AVP and staff

Manages the daily financial activities as well as record keeping month to month 2

Prepares and distributes various confidential correspondence;

Answers and screens departmental phone calls • Coordinates and schedules meetings and events;

Manages the Office of Admissions and Aid master calendar and reservation system for John Gray Auditorium

Prepare and verify requisitions, travel and purchases

Prepare Personnel Action Requests (EPAFs) and hire packets as needed for division, including requests for IT account access

Develops and implements systems to maintain records on employees, inventory and compliance activities

Evaluates and/or negotiates contracts for the purchase of services in coordination with the university purchasing department.

Manages case, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.

Develops and maintains a positive customer service orientation.

Distribute and verify Vacation/Sick Leave reports for those reporting to supervisor; maintain attendance calendar

Other duties as assigned

Benefits:

At Lamar University one of the ways, we show value to our team members is by offering the following perks:

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees, spouses and/or eligible dependent.

Paid time off – vacation, sick, and holidays.

Minimum Qualifications

What You'll Need to Succeed – Minimum Qualifications

High School Diploma/GED

Working knowledge of, and the ability to apply, business terminology, spelling, grammar, and punctuation.

Ability to compose effective correspondence

1-3 years of secretarial/administrative support experience

Experience with Microsoft Office with emphasis on Excel and mail merge

Worked in higher education setting and/or office of admissions/recruiting preferred.

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

Some college preferred.

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $31,221 - $36,733 Work Hours

Application Information

Posting Date 04/27/2023

Close Date Open Until Filled Yes Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk ().

Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to [email protected] a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Miscellaneous