Administrative Coordinator #441820

Administrative Coordinator #441820

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Position Information

Posting Number 20112736

Position Title Administrative Coordinator #441820 FTE 1.00 Position Type Staff Department Prov and VP for Academic Affairs Dept

Position Summary Information

Job Summary/Basic Function

About This Role:

Work requires contacts with management personnel from other departments, including coordinators, directors, chairpersons, and assistant deans. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Also, performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion.

What You'll Do – Position Responsibilities

Provides executive level support and customer service by assisting in the day to day operations;

Maintaining daily schedule, setting up meetings;

Typing correspondence;

Answering and screening telephone calls; greeting visitors; assisting customers;

Handling incoming and outgoing mail;

Taking minutes at meetings;

Preparing reports;

Processing invoices and expense reports for payment;

Maintaining filing system;

Creating and maintaining spreadsheets;

Interacting with students, faculty, chairs, deans and other office staff.

Manages travel and prepares reimbursements by registering employee for conference, recruitment, athletic event, etc.; preparing request to travel; making hotel, flight, and car rental reservations; processing travel voucher forms upon return of employee; reconciling travel expenses;

Preparing reimbursements;

Processing incoming and outgoing correspondence, emails and inner office memos;

and performing special assignments as needed.

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits:

At Lamar University one of the ways, we show value to our team members is by offering the following perks:

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees, spouses and/or eligible dependent.

Paid time off – vacation, sick, and holidays.

Minimum Qualifications

What You'll Need to Succeed – Minimum Qualifications

3-5 years' experience

High School Diploma

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

Associate degree preferred.

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $32,000 - $36,999 Work Hours

Application Information

Posting Date 08/25/2023

Close Date Open Until Filled Yes Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk ().

Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to [email protected] a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Miscellaneous