Position Information
Position Information
Vacancy Number: S-01053
Position Title: Administrative Associate
Classification Title: Administrative Associate
Department: College of Nursing and Health Sciences Administration
Employment Type: Full-Time
Duties and Responsibilities:
The College of Nursing & Health Sciences is accepting applications for the
Administrative Associate position. The qualified candidate chosen for this
position would serve as the first point of contact in the dean's office for
phone calls and walk-ins in addition to the following responsibilities:
Assists with coordinating events for School of Nursing and the College of
Nursing and Health Sciences to include developing invitations, making
arrangements for catering, serving as liaison to internal and external
constituents, and providing assistance for post-event needs.
Processes fall, spring, and summer semester class schedules. Assists
faculty with coordination requests for room space needs each semester.
Creates course registration number and enters relevant course information
for course registration process.
Processes faculty and adjunct information for Banner.
Maintains up-to-date information in Banner and ARGOS reporting database.
Provides administrative support to faculty and staff (word processing,
filing, copying, etc.)
Assists with typing of faculty manuscripts, papers, reports etc. as
needed.
Assists with mail distribution.
Coordinates and enters room reservation requests from faculty in the
College of Nursing & Health Sciences.
Maintains database of events and related information.
Posts classroom schedules each semester outside of classroom.
Collects and posts faculty office hours each semester.
Provides advising folder preparation for faculty, assists with file
preparation, and filing, and other duties related to advisement and
management of records each semester.
Keeps faculty/student related bulletin boards, signage, and other areas
up-to-date throughout the year.
Maintains data for accreditation such as NCLEX-RN reports, end of course
evaluation data and preparation of other reports as needed throughout the
year.
Coordinates the maintenance and repair office equipment and other building
related issues for the College of Nursing and Health Sciences.
Knowledge, Skills, and Abilities:
The successful candidate should possess the following knowledge, skills, and
abilities:
Knowledge of basic word processing software and the ability to operate
standard PC/PC software applications including Microsoft Office suite of
programs
Knowledge of applicable university policies and procedures
Knowledge of general office procedures
Knowledge of assigned department forms, rules, etc.
Knowledge of and ability to input information into Banner and edit
appropriately and in a timely manner
Interpersonal skills
Oral and written communication skills
Ability to review materials and identify discrepancies or mistakes (i.e.,
proofreading)
Ability to perform basic mathematical computations
Ability to respond to several demands at one time
Ability to coordinate the work of others
Analytical skills
Ability to work with databases
Minimum Qualifications:
High school diploma or equivalent and two (2) years clerical/administrative
experience. Additional relevant education may be substituted for experience
requirement. Some college education is desired.
Job Open Date: 08/18/2023
This posting will remain open until closed: Yes
Job Close Date:
Salary Band: 103
Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun
to stop accepting applications.
About the University/College
Located in Alabama's vibrant state capital, Auburn University at Montgomery is
a fast-growing university on the rise. Don't just take our word for it: The
Princeton Review rates us as one of the best colleges in the Southeast, while
U.S. News & World Report recently ranked us No. 22 among regional universities
in the South for the quality of undergraduate teaching and 38th among all
public institutions in the region.
The mission of the AUM College of Nursing & Health Sciences is to foster and
exemplify excellence in teaching, service/outreach, and research. The program
prepares professional nurses to provide patient-centered, culturally
competent, evidence-based care for diverse populations in a dynamic health
care environment. Graduates are ready to assume leadership roles in the
provision of nursing care in all health care settings. Master's graduates are
ready to lead in educator and advanced practice nurse roles in health-related
services to diverse populations.
Auburn University at Montgomery is an equal opportunity employer committed to
excellence through diversity; therefore, we encourage applications from
historically underrepresented groups, veterans, and individuals with
disabilities.
Quick Link https: // www. jobs.aum.edu/postings/6351
Position Profile Link
Applicant Documents
Required Documents
Resume
Cover Letter
Professional Reference Sheet
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk ().
Do you have a high school diploma or equivalent and two (2) years of clerical/administrative experience?
Yes
No
