Administrative Associate I

University Of Memphis
June 15, 2023
Offerd Salary:$38,500
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Posting Information

Posting Number SAECC3388

Advertised Title Administrative Associate I Campus Location Main Campus (Memphis, TN) Position Number 024016 Category Staff (Hourly/Monthly) Department Office of University Development Minimum Position Qualifications

Bachelor's degree and two (2) years of administrative office experience. Relevant experience may substitute for the required education.

Must have a valid driver's license.

Special Conditions

Candidates must be proficient in Microsoft Office Programs ( e.g. Word, Excel, PowerPoint, and Publisher). This position will have frequent contact with donors and will need to adhere to a strong code of ethics to maintain donor confidentiality. The person in this position will be asked to use their personal vehicle for work-related deliveries and errands as needed.

Work Schedule

Monday – Friday 8:00 a.m.- 4:30 p.m.

May need to work beyond normal work schedule during peak periods including some travel..

Posting Date 05/11/2023 Closing Date 06/15/2023 Open Until Screening Begins Hiring Range $38,500 Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions Special Instructions to Applicants

All applications must be submitted online at

Applicants must complete all applicable sections of the online application to be considered for a position. If required, please upload a cover letter, resume, and reference list after completing your application. Required work experience is based on full-time hours. Part-time work experience will be prorated as listed.

Candidates called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the interview date.

Is this posting for UofM employees only? No Positions Supervised


Knowledge, Skills, and Abilities

Ability to read and understand documents related to policy and procedures, correspondence, etc. Must have strong interpersonal and organizational skills. Ability to speak and present information to donors, colleagues, suppliers or other constituents of the institution. Skill in completing assignments accurately and with attention to detail. Ability to establish and maintain a good rapport with university faculty and staff, students and the general public. Can effectively handle a variety of complex and difficult problems or tasks at once.

Additional Position Information Benefits of Employment (Applies to full-time employees only)

Job Duties

Duties & Responsibilities

Provides administrative support to the AVP, University Development, and the Individual Giving team as well as the Sr Director, Alumni Advancement, and the Alumni Advancement team to include maintaining calendars and scheduling onsite/offsite meetings and appointments. Secures meeting room reservations and catering arrangements. Coordinates and schedules candidate interviews for vacant positions within the units.

Duties & Responsibilities

Assists internal and external visitors and callers including directing them to the appropriate person/department or meeting location. Reviews incoming mail, internal forms, and other paperwork to ensure completeness, accuracy, and conformity within established procedures. Routes mail, internal forms, and other documents to the appropriate individuals and departments for approval or action. Submits Physical Plant WORQ work orders and SciQuest (Tiger Buy) supply requisitions. Monitors and maintains the inventory of office supplies. Ensures receipt of all ordered supplies and follows up with vendors as necessary for missing or return items. Serves as a manager of the division's premiums including identifying and purchasing items and creating an online inventory and managing the distributions of premiums. Assists the Financial Manager in Alumni Advancement with reconciling payments, purchases, and reimbursements.

Duties & Responsibilities

Proficiently utilizes mail merge and other functions in Microsoft Office programs to create labels, letters, spreadsheets, and reports. Performs complex research and compiles, organizes, and analyzes the information to prepare comprehensive reports. Assists with coordinating unit activities/functions and is responsible for keeping a record of RSVPs for events as needed. Reserves, confirms and reconciles travel expenditures for units' staff. Manages the setup of the quarterly BOV meetings which includes coordinating the meeting logistics (RSVPs, catering, and physical plant and A/V needs) as well as taking meeting notes.

Duties & Responsibilities

Will provide backup support to the division's other Administrative Associates as required during their absence or with DocuSign. Obtains mail and runs off- campus errands as requested. Assists other units within the division as workflow demands.

Duties & Responsibilities

Other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk ().

  • Do you have a valid drivers license
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • References List
  • Optional Documents

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