Administrative Associate I

University Of Memphis
January 29, 2023
Offerd Salary:$35,000 - $39,000
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Posting Information

Posting Number SAECC3228

Advertised Title Administrative Associate I Campus Location Main Campus (Memphis, TN) Position Number 018594 Category Staff (Hourly/Monthly) Department School of Music Minimum Position Qualifications

Bachelor's degree and two years of administrative office work experience. Relevant experience may substitute for the required education.

Special Conditions Work Schedule

Monday – Friday 8:00 a.m. – 4:30 p.m.

Some work/travel beyond normal work schedule.

Posting Date 01/13/2023 Closing Date 01/29/2023 Open Until Screening Begins No Hiring Range $35,000 - $39,000 per year Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions Special Instructions to Applicants

This is a re-advertisement. Current applicants do not need to re-apply

All applications must be submitted online at

Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full-time hours. Part-time work experience will be prorated as listed.

Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Is this posting for UofM employees only? No Positions Supervised


Knowledge, Skills, and Abilities

Excellent verbal, written, and proofreading communication skills along with strong organizational skills and attention to detail.

Ability to work well under pressure, in project teams, multi-task and prioritize workload, and handle difficult situations.

Demonstrate organization, management, administrative, problem-solving, and human relations skills; a wide degree of professional maturity and discretion is expected.

Proven ability to work independently of direct supervision, take initiatives without specific instructions, and goal accomplishment.

Demonstrate ability to work effectively with a diverse faculty, staff, student body, alumni, and community.

Ability to develop effective work systems and procedures.

Ability to create a welcoming environment for the Director's Office.

Ability to partner with others across the campus and community to exchange information, collaborate on projects, share resources, etc.

Additional Position Information

The School of Music: The Rudi E. Scheidt School of Music enjoys a proud 75-year history of producing successful and accomplished music professionals. The School's immersive and forward-thinking curriculum along with broad community partnerships creates unrivaled local and global opportunities for students and faculty. Anchored in the culturally diverse and musically rich cosmopolitan city of Memphis, the School's inclusive program is purposely designed to inspire, train, and launch sustainable careers for musicians, scholars, and industry professionals of tomorrow. Instructing over 450 students in 26-degree areas, the School's 70 full and part-time faculty are focused on student success inside and outside the classroom. The Rudi E. Scheidt School of Music also distinguishes itself as the only doctoral- granting music institution in the state of Tennessee. With the opening of the new Scheidt Family Music Center in 2022, the School will solidify its place as the most comprehensive school of music in the region. The 82,000 square foot Music Center boasts state-of-the-art facilities, providing access to instruments, musicians, and technology beneficial to therapeutic studies. The Rudi E. Scheidt School of Music is fully accredited by the National Association of Schools of Music and is housed in the College of Communication and Fine Arts. www.

Benefits of Employment (Applies to full-time employees only)

Job Duties

Duties & Responsibilities

Corresponds with students, faculty, staff, alumni, and individuals and organizations in the community on behalf of the Director as needed.

Duties & Responsibilities

Drafts correspondence, memos, and presentations. Utilizes advanced software to format and generate a variety of materials. Gathers and collates materials for internal distribution and presentation and/or distribution to specified outside parties.

Duties & Responsibilities

Develops and manages archive and filing systems across all platforms (emails, computer files, and other software).

Duties & Responsibilities

Provides administrative support to the Director, including managing the calendar, managing meeting requests, assisting with operating procedures regarding promotion and tenure, surveys, committee assignments, etc., and communicating with faculty and staff when appropriate regarding deadlines.

Duties & Responsibilities

Assists the Director with correspondence dealing with issues and subject matter in ways that sometimes require considerable sensitivity, discretion, judgment, or negotiation.

Duties & Responsibilities

Collaborates with Marketing & Communications in the creation of executive- level communications and relevant updates to the website.

Duties & Responsibilities

Other duties as assigned.

Duties & Responsibilities

Plan and coordinate special events and meetings as needed.

Supplemental Questions

Required fields are indicated with an asterisk ().

  • Describe your experience administering, coordinating, and managing multiple projects at the same time.
  • (Open Ended Question)

  • Describe your work experience in higher education.
  • (Open Ended Question)

    Applicant Documents

    Required Documents

  • Resume
  • References List
  • Cover Letter
  • Optional Documents

  • Unofficial Transcript
  • From this employer

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