ADMINISTRATIVE ASSOCIATE DIRECTOR

Position Information

Posting Details

Official Job Title ADMINISTRATIVE ASSOCIATE DIRECTOR

Working Title: WUWM Vice President of Operations Position Number 02357309 Division College of Letters & Science Department B484500 WUWM Position Type Non-Teaching Academic Staff Appointment Type Fixed Term/Project, Non-Teaching Pay Basis Annual Salary Grade 25 FLSA Status Exempt Percent 100 Posting Type Staff UWM Description

The University of Wisconsin-Milwaukee (UWM) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high- quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has branch campuses in Waukesha and Washington County.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https: // uwm.edu/diversity-equity-inclusion/about-dei/

School/College/Division Description

WUWM has the largest public radio newsroom in southeastern Wisconsin. In addition to covering the local issues that are most important to the community, WUWM's news team runs special reporting initiatives on significant beats, including the environment, education, and race and ethnicity. Their local show and podcast, Lake Effect, brings the community local conversations about the people, places and organizations that shape Milwaukee.

Over the last three decades, WUWM has increased content creation, become more proficient at raising funds to sustain its operation, and expanded its impact on the community. WUWM won 36 awards for work produced in 2022 by the Newsroom, Lake Effect and Digital Teams. The stories and interviews were honored in competitions held by state, regional and national journalism organizations. The independent, educational mission of WUWM and its programs fuel a passionate bond with its growing listenership.

Job Summary

Reporting to the President/General Manager, the WUWM Vice-President of Operations (VPO) serves as chief facilitator of finance, administration, and compliance in advancing WUWM's mission and vision. The VPO will have responsibility for the organization's resources with direct oversight of the following units and functions: Finance, Business Operations, Engineering & Facilities, and HR/Workforce.

The VPO will lead day-to-day finance and business operations and oversee critical station functions and growth during a dynamic and changing media environment. The VPO serves on the Senior Leadership team and shares and assists in certain responsibilities with the President/GM relating to the areas of business strategy and interfacing with the University of Wisconsin Milwaukee, WUWM's license holder.

Supervision: Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of employees in department.

Work Location: We expect that this position will reside within WUWM's listening area. Work will be performed primarily at the Chase Tower in downtown Milwaukee, with requests for remote work considered after the initial training period. Hybrid work options may be available with specifics regarding work location requirements discussed during the interview process.

KEY JOB RESPONSIBILITIES

Strategy & Leadership

In concert with executive leadership, management, and team members – develop and execute tactical plans aligned with strategic objectives, KPIs, budgets, setting and communicating clear deadlines. Ensure key execution targets are met, and lead teams to develop sophisticated solutions to challenges along the way.

Regularly ensures the President/GM, and other senior leaders, are up to date on all financial aspects of the company monthly and/or as requested.

Develops and implements an engineering and technology masterplan to ensure adaptive, operational excellence.

Leads and empowers cross-divisional teams for organization-wide projects. Promotes a culture of high performance and continuous improvement that values leadership, collaboration, learning, relationships, and a commitment to quality.

Contributes to an inspirational, engaged, and community-centered culture, embracing diversity, operational excellence, team member creativity and innovation.

Uphold policies that promote WUWM's commitment to building a culturally diverse staff and creating a working environment that promotes racial equity and inclusiveness.

Be an engaged ambassador of WUWM and build strong relationships at all levels, internally and externally.

Finance & Business Operations

Provide oversight of day-to-day business operations and the organizational policies of WUWM, including information technology, building systems and facilities, financial operation, legal, business intelligence, human resource functions, business systems, and compliance.

Work in partnership with President/GM and senior leaders to create annual expense budget and revenue plans to ensure long-term financial viability for WUWM.

Manage financial and organizational resources to their highest and best use, maximizing the return on team members' time and value, and the organization's financial and operational resources.

Accountable for WUWM's business plans, ensuring they are current, tested frequently and suitable budget is set aside to deliver on them.

Oversee technical and engineering functions at WUWM, ensuring that the station meets and exceeds current and future operating standards.

Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; prepare financial reporting materials for government, corporate, and foundation grants.

Manage organizational cash flow forecasting by working in partnership with the program vice presidents; continuously collaborate with program vice presidents to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.

Liaise and coordinate with the UWM Foundation on business and investment accounts and associated reporting.

Responsible for oversight and delivery of the annual audit in a timely manner.

Develop and administer WUWM employee and HR policies, programs and pathways for workforce development, recruitment, and retention.

Key point of contact with UWM HR business partners for HR administration and liaise with UWM HR to resolve personnel issues as they arise.

Liaise with Chase building representatives on all building and lease matters.

Manage legal obligations and compliance issues, including with the Federal Communication Commission (FCC) and the Corporation for Public Broadcasting (CPB).

Undertakes special project, reports, and duties as needed.

Engagement

Attend and engage in WUWM Advisory Board and Committee meetings, donor and station functions, and community events as a leader representing WUWM.

Engages in various industry meetings, actively representing WUWM and providing leadership to various initiatives as appropriate.

Participate in fundraising activities as required including pledge drives, grants, and major donor stewardship.

Be a trusted counsel and act as a confidential advisor to the President/GM on matters of business policy, HR, finance, and execution, as required.

Minimum Qualifications

Eight (8) or more years of progressively responsible experience managing general administrative, finance, and/or operating functions in a department or organization

Demonstrated experience in developing, administering, and monitoring organizational budgets and revenue plans

Experience overseeing technical or operational teams

BA/BS degree, or equivalent

Preferred Qualifications

Knowledge and experience with Federal Communications Commission (FCC) and Corporation for Public Broadcasting (CPB) regulations, or similar state or federal government regulatory and compliance standards

Experience in public broadcasting, nonprofit administration, news and public affairs reporting, governmental agency administration, and/or corporate social responsibility leadership.

Experience working with a university or state agency

Tech savvy, with clear examples of having worked with tech and operations staff to develop and implement new processes and systems

Keen strategic skills and the ability to execute multi-dimensional strategic thinking within an organization or business unit

Experience and knowledge of Milwaukee and Southeast Wisconsin

Experience working with colleagues or communities with a diverse array of perspectives and backgrounds

CPA and/or MBA preferred and/or equivalent experience/training

Target Salary Range $90,000 - $110,000 (Salary will be determined by finalist's experience, training, education, and equity-based factors.) Benefits and Total Rewards

As part of UWM's commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Application Instructions

Applicants will be expected to provide:

A resume

A cover letter that addresses the candidate's professional level work experience as it relates to all required and preferred qualifications

A list of three professional references with contact information

Application Deadline 09/24/2023 Continuous (Open Until Filled?) No If Continuous, Initial Review Date Position Contact Name Jake Azinger Contact Phone (414) 251-8122 Contact Email [email protected] Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https:// www. cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Communication/Public Relations, Extension, Outreach, and Public Engagement, Grants Management, Management/Supervisory, Media

Applicant Documents

Required Documents

Cover Letter

Resume/Curriculum Vitae

References

Optional Documents

Posting Specific Questions

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