ADMINISTRATIVE ASSOCIATE DIRECTOR

Position Information

Posting Details

Official Job Title ADMINISTRATIVE ASSOCIATE DIRECTOR

Working Title: Administrative Associate Director Position Number 00175112 Division Student Affairs Department B032900 RETAIL SERVICES Position Type Non-Teaching Academic Staff Appointment Type Fixed Renewable Pay Basis Annual Salary Grade 25 FLSA Status Exempt Percent 100% Posting Type Staff UWM Description

The University of Wisconsin-Milwaukee (UWM) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high- quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has branch campuses in Waukesha and Washington County.

UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https: // uwm.edu/diversity-equity-inclusion/about-dei/

School/College/Division Description

Join the UWM family to grow professionally in your career and life. We make learning accessible at every age, stage of life and location. At UWM, we all share the motivation to learn and to excel. We value unique perspectives and possess the talent to nurture ideas that make global impact. The comforts and connections of a major metropolitan city meet the resources and expertise of a world-class research institution at the University of Wisconsin-Milwaukee.

Job Summary

Reporting to the Food Service Director, this position plans and directs multiple administrative operations of Dining and Retail Services to advance program goals and objectives providing strategic planning and policy development, financial, budgetary and operational leadership to all areas of Dining and Retail Services. This includes information technology system needs and directing the administrative operations for Retail Services (includes Residential Dining, Restaurant Operations, PantherShop, Campus PantherCard Operations, Cash Operations, Business Office and the revenue and expense contracts), in the Division of Student Affairs. Dining and Retail Services employs approximately 80 full-time university and academic staff employees, and more than 500 students and Temporary Employees.

Establishes financial goals for Dining and Retail Services, strategically plans and establishes policies to support the department, develops the $18 million annual operating program revenue budget and subsequent 5 year plan including capital planning ($250,000 – $2 million annually), identifies operational needs from an IT perspective, and plans for the implementation of those IT needs.

Develops policies, establishing procedures with operation controls for all administrative units of Dining and Retail Services. Of key importance is the financial standards of operational units, internal controls and financial policy. Establishment of strong internal controls, implementation of sounds business practices, and insuring compliance with these established policies is required.

Plans the objectives and directs the activities of the full-time and part- time staff for Dining and Retail Services for Campus Card Services, Cash Services, Dining and Retail Services business office, IT needs, and contracts/purchasing for the department including the hiring, evaluation, and other supervisory aspects of managing staff. This position will directly supervise two full-time and one part-time staff.

Serves as the Department's liaison, business representative, within the Division of Student Affairs communicating and interacting with other campus personnel regarding all financial matters in a fast-paced complex environment providing expert advice, guidance and consultation, including representation on campus committees (Fees, PCI compliance, etc.) as required.

Minimum Qualifications

Bachelor's degree

Five years relevant work experience in finance, accounting, or related field

Two years' experience in a supervisory role

Excellent, collaborative, communication skills including the ability to effectively interact with a diverse population

Evidence of strong organizational, planning, analytical, and problem- solving skills

Proficiency in Microsoft Office Suite software

Preferred Qualifications

Master's degree and/or specialized training or certification in related subject matter

Experience working in higher education environment; food service a plus

Project Management experience that demonstrates the ability to successfully plan and execute deadline-driven projects with minimum supervision

Demonstrated strong interpersonal skills that establish prior experience engaging and building relationships

Demonstrated understanding of cost accounting principles including break- even/profit analysis for individual projects

Demonstrated ability to review systems and/or internal controls, recommend changes to systems/controls, and implement those changes to benefit the organization

Target Salary Range $80,000 - $93,550 Benefits and Total Rewards

As part of UWM's commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life

Application Instructions

To be considered for this position, applicants must submit the following:

Resume

Cover Letter

References

All applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. When referencing employment history, please address your experience with the minimum and preferred qualifications listed above in your resume and/or cover letter.

Application Deadline 09/24/2023 Continuous (Open Until Filled?) No If Continuous, Initial Review Date Position Contact Name Luke Messmann Contact Phone 414-251-5883 Contact Email [email protected] Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https:// www. cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job Categories Food/Retail Services, Accounting/Finance, Dean/Director/Executive, Information Technology, Project Management, Purchasing/Procurement

Applicant Documents

Required Documents

Cover Letter

References

Resume

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk ().

Do you have a Bachelor's Degree

Yes

No

Please provide a summary of your role and experience as it relates to directing multiple administrative operations, including leadership and budgetary responsibilities and implementation of technology to meet operational needs.

(Open Ended Question)

Please share any additional relevant experience or expertise in the Business administration that would contribute to your success managing the UWM Dining/Retail operations

(Open Ended Question)