Administrative Assistant

Minneapolis College of Art and Design
September 22, 2023
Offerd Salary:$19 - $21
Working address:N/A
Contract Type:Other
Working Time:Part time
Working type:N/A
Ref info:N/A

Job Type




MCAD is seeking an Administrative Assistant for the President's Office. The Administrative Assistant is responsible for providing administrative support for the President's Office and providing the Senior Advisor to the President with additional support for the operations of the Board of Trustees. The Administrative Assistant (President's Office) must be sensitive to college needs, employee and student goodwill, and overall brand equity of MCAD as an employer and educational institution. With the energy of new leadership and a bold strategic plan, MCAD is poised to strengthen its position as a leading art and design college through innovative learning opportunities to build the next generation of creative leaders.

DETAILS: This is a part-time, non-exempt position, expected to work 15-20 hours a week. This position reports to the Director Board Relations/Senior Advisor to the President and is paid $19 - $21 per hour.

TO APPLY: Please submit a resume and cover letter to https: // College-of-Art-and-Design. Priority will be given to those who respond by September 6, 2023.


  • Represents the office of the President with colleagues, students, the Board of Trustees, and members of the public.
  • Coordinates and manages, with diplomacy, the complex and dynamic calendars of the President of the College and the Senior Advisor; including assistance with travel arrangements when needed.
  • Manages general office operations: oversee department mail retrieval, sorting & routing; monitor and order office supplies, and inventory management; maintain physical organization of the office and coordinate maintenance of office equipment; order staff business cards and signage updates; manage department subscriptions and contracts; co-manage President's Office intranet sites and content, including forms, links, and updates with respective President's Office staff.
  • Acts as a communications contact for the President's Office by greeting visitors and assisting with resources and referrals (in-person, via phone and email); monitoring general email accounts, and ensuring responses are sent in a reasonable amount of time; referring more complex questions to appropriate area staff.
  • Coordinates, attends, and takes notes for meetings, as needed or assigned.
  • Works closely with the Senior Advisor to support the operations of the Board of Trustees, including but not limited to:
  • Organizes a yearly calendar of meetings for the Board of Trustees, the Executive Committee, and the other committees of the Board in coordination with and input from the President's Office, Board Chair/Co-Chairs, and Committee Chairs/Co-Chairs.
  • Coordinates and manages all meeting arrangements, including space, catering, facility/equipment needs, AV needs, and notification of participants.
  • Assists with the preparation of meeting agendas and materials
  • Assists with the maintenance of required documents, records, and rosters
  • Coordinates Trustee attendance at signature events for the College (including commencement, Auction, Art Sale, etc.)
  • Miscellaneous duties as needed or assigned
  • Works with Vice Presidents of the college, as needed and or assigned.
  • Coordinates and works at college special events as assigned, working with other administrators and staff.
  • Supports external organizations with coordinating events at MCAD, as needed or assigned.
  • Other responsibilities as needed and assigned.
  • Represents MCAD's vision, purpose, and values in day to day work and interactions with MCAD students, staff, faculty, and campus guests, as well as the greater community.
  • Requirements


  • High school diploma or equivalent required. Post-secondary education/experience preferred.
  • Office/administrative support or customer service experience required. Experience with C-suite executives preferred.
  • Professional experience requiring and adhering to high levels of confidentiality, diplomacy, discretion, and composure.
  • Track record for effective time management for self and others (such as efficient use of meeting time, agendas, etc.).
  • Experience managing multiple complex and competing priorities with positive outcomes.
  • Excellent organizational and interpersonal skills.
  • High level of accuracy and attention to detail.
  • Strong problem-solving skills and technical aptitude.
  • Experience with diverse populations.
  • Demonstrated ability to facilitate communication and collaboration across departments.
  • ENVIRONMENT: This position operates in a professional office environment. This position requires the ability and willingness to closely partner with team members and colleagues in other departments. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Upon request, reasonable accommodation will be provided to successfully perform the essential functions of this job.

    BACKGROUND: Founded in 1886, Minneapolis College of Art and Design is located in the rich creative community of the Twin Cities. Recognized nationally and internationally for its innovative approaches to art and design education, MCAD is home to approximately 800 students from 45 states and 15 countries. The college offers bachelor's degrees in fourteen disciplines including arts entrepreneurship, design, fine arts, and media arts; one MFA; three online master's degrees; and continuing education classes for all ages. Through the core curriculum, students focus on their careers and craft by learning technical and professional skills while developing their creative leadership capabilities.

    MCAD is especially interested in candidates from under-represented groups as well as individuals who have experience with diverse populations who can contribute to the diversity and excellence of the MCAD community. MCAD welcomes diversity of identity, experience, and thought. Members of marginalized communities are encouraged to apply.

    Salary Description

    $19 - $21 per hour.

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