Administrative Assistant

University of Southern California
September 22, 2023
Offerd Salary:$25.48 - $28.39
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Administrative Assistant

Apply Viterbi School of Engineering Los Angeles, California

The Viterbi Admissions and Student Engagement Office (VASE) is seeking an Administrative Assistant to join our team. The office handles recruitment, admissions, and central advisement of Viterbi School of Engineering graduate and undergraduate students. We support Distance Learning graduate students and noncredit professional program participants. The Administrative Assistant reports to Department Business Manager.

Primary Responsibilities Include:

Manage front desk operations including but not limited to answering multiline phone system, assisting guests and student visitors, screening and prioritizing incoming inquiries and determining action required, and processing the incoming and outgoing mail.

Assist VASE Business Affairs' team with various financial responsibilities such as procurement of goods and services, invoice payments, vendor setup, and communication, order of office supplies, and maintenance and tracking of office equipment. Manage room reservations and course evaluations.

Performs other related duties as assigned or requested

Job duties may be added or modified as needed.

Diversity, equity, and inclusion are central to the mission of the USC Viterbi School of Engineering. Viterbi staff are expected to facilitate a culture of support and service, to always model civility and respectful engagement, and to maintain the highest ethical standards and to maintain strict confidentiality across all facets of their work.

Additional Information:

This is an onsite position at USC's University Park Campus located in Los Angeles, California. This position is eligible for remote work occasionally. The Administrative assistant will be expected to work onsite for at least 4 days per week. This position is not eligible for fully remote work.

The hourly rate range for this position is $25.48 - $28.39. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Qualifications:

Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

Preferred Qualifications:

Bachelor's degree with 2 or more years of experience

Strong organizational and communication skills.

Proficient computer skills including Word, Excel, and PowerPoint.

Required Applicant Documents:

A resume/CV and a cover letter are required. Please feel free to upload your application materials in a single document.

USC and the Viterbi School:

The University of Southern California (USC), founded in 1880, is in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.

Founded in 1905, the USC Viterbi School of Engineering is named for Andrew Viterbi who developed an algorithm to connect the world's citizens. Similarly, the school, located in Los Angeles, a global center for arts, technology and international business in the heart of the Pacific Rim, is a hub for entrepreneurship that connects students from 64 countries.

USC Viterbi is a pioneer in restoring sight to the blind; restoring memory to sufferers of Alzheimer's; and socially assistive robots to aid seniors with stroke or children with autism. It is the home of the first operational quantum computing center in academia. Our alumni include Neil Armstrong, first human on the moon; A.C. Mike Markkula, co-founder of Apple; and Wanda Austin, former CEO of the Aerospace Corporation.

The USC Viterbi School is consistently ranked among the top graduate programs (U.S. News and World Report). Under the leadership of Dean Yannis C. Yortsos, the school helped re-imagine the 21st century engineer, pioneering the Grand Challenge Scholars Program in schools across the globe. Our mission is to serve California, the nation, and the world. At USC Viterbi, we call this the enabling power of Engineering+.

Administrative Assistant II

REQ20138289 Posted Date: 08/21/2023 Apply

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