ADMINISTRATIVE ASSISTANT

Duke University and Duke University Health System require all students, faculty and staff to receive the COVID-19 and influenza vaccines. After you have officially accepted a position at Duke, you may request a religious or medical accommodation.

Work Arrangement:

Requisition Number: 230714

Regular or Temporary: Regular

Location:

Durham, NC, US, 27710

Personnel Area: MEDICAL CENTER

Date: May 11, 2023

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

In support of a department or program, applies knowledge and skills to resolve complex non-routine administrative problems independently or with others.

Work Performed

· Serve as the Administrative Assistant to senior administration, to include the Vice Chair for Finance and Administration, Vice Chair for Quality, Director of Practice Operations & Education, and three administrative directors (Associate Chief Administrative Officer, Senior Grants and Contracts Manager, HR Departmental Director) as needed. Supports senior administration by controlling and maintaining records for senior administration and department; generating detailed presentations and other deliverables needed for business operations in clinical and academics; and assisting/advising senior administration and staff members on administrative issues/problems.

· Compile reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. Support business operations and strategic planning with analysis and recommendations based on data.

· Develop communications and maintain the Department of Pediatrics' intranet site by editing/formatting content, auditing the intranet to ensure accurate information is posted, and managing the upload process of departmental information and documents.

· Provide support for the Department of Pediatrics' quality initiatives, quality jam sessions, and the Quality Review Board by creating detailed presentations and other deliverables needed for business operations in clinical and academics.

· Provide backup support for the Faculty Development and Equity, Diversity, Inclusion (EDI) Program Coordinator with duties such as managing the Vice Chair for Faculty and the Vice Chair of EDI's meetings, agendas, and appointments.

· Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training: Work requires a general educational background normally equivalent to a full high school education plus two years post-secondary education in a business-related field.

Experience: Work requires 1-year related business or administrative experience to become familiar with general personnel practices, accounting and

budgeting principles and coordination of major office activities or any other equivalent combination of relevant education and/or experience.

Skills: Experience supporting vice chairs, and department leadership. Ability to take direction and feedback, apply knowledge and skills using logic and reasoning to identify alternative solutions to resolve administrative issues/problems independently or with others.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Work requires a general educational background normally equivalent to a full high school education plus two years post-secondary education in a business- related field.

Work requires 4 years related business or administrative experience to OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham Nearest Secondary Market: Raleigh