Administrative Assistant

University of Antelope Valley
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A


Administrative Assistant

UAV is seeking a hard working, highly motivated, detail oriented Administrative Assistant. This position is responsible for a wide variety of complex specialized administrative functions in support of the assigned department; coordinates communication and office activities assuring efficient office operations; performs a variety of duties and responsibilities which are of a sensitive and confidential nature.

Essential Position Responsibilities:

  • Organizes and manages the daily activities of the assigned office to assure efficient and effective office operations.
  • Coordinates communications and handles administrative matters; develops and implements efficient and effective office practices and procedures.
  • Performs a variety of duties independently in support of functions delegated to the assigned administrator.
  • Prepares correspondence independently or from oral instructions; drafts, prepares, and edits a wide variety of materials such as correspondence, reports, surveys, forms, charts, and other documents.
  • Utilizes the computer to perform advanced-level word processing functions including complex formatting of documents, creating charts, developing spreadsheets and using a variety of software; verifies data for accuracy, completeness and compliance with established procedures; inputs and retrieves computerized data.
  • Greets visitors, initiates and answers telephone calls, screens and directs calls and visitors to appropriate personnel.
  • Responds to requests for information from students, staff and the general public regarding assigned office, policies, procedures and regulations.
  • Exercises discretion and confidentiality in evaluating and/or resolving problems and complaints, including security and safety issues.
  • Coordinates communication and activities with other departments and personnel, students, educational institutions, vendors, other outside organizations and the public.
  • Processes data according to established procedures and timelines.
  • Organizes and maintains filing and record keeping systems; maintains a variety of files, and records including those of a sensitive and confidential nature.
  • Compiles information and data from a variety of sources for reports and assist in the preparation of statistical and narrative reports from a variety of sources, when applicable.
  • Conducts research as required.
  • Schedules meetings and appointments for assigned administrator; prepares agenda items for meetings; maintains records, attends meetings and prepares minutes for distribution to appropriate personnel.
  • Provides training and work direction to student assistants, hourly personnel and others as assigned.
  • Maintains efficient tracking of all tasks and projects to ensure timely completion of all tasks and projects essential to the office and the University.
  • Performs other related duties as may be assigned.
  • Qualifications:

  • A minimum of three years related work experience.
  • Communication skills and ability to work effectively under pressure.
  • Self-motivated, critical thinker and passionate with determination to provide exceptional service.
  • Strong organizational skills, including the ability to initiate, manage, and complete multiple projects with pressing deadlines simultaneously and with accuracy.
  • Ability to work independently and in a team environment, multitasker, prioritize tasks and projects, and schedule ongoing work appropriately.
  • Establish and maintain cooperative relationships with staff, faculty, and the public, maintaining warm and professional relations and a customer service mindset.
  • Ability to handle sensitive material with confidentiality.
  • Strong knowledge of Microsoft Office applications and computers.


    Administration Job Status

    Full Time Post Date

    May 5, 2023 Position Available

    May 5, 2023

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