Job Title
Administrative Assistant
Requisition #
997064
Job Type
Permanent (for any group)
Position End Date (if applicable)
Location:
MRU Springbank - Springbank, AB T3Z 3S4 CA (Primary)
Posting
About MRUFounded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 14,000 credit students choose from 12 bachelor degrees and 35 majors.
Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.
About the Bissett School of BusinessThe Bissett School of Business and Department of Aviation are housed within the Faculty of Business and Communication Studies. Students in the School of Business can take a four-year Bachelor of Business Administration (BBA) degree or the Aviation Diploma. BBA students can pursue majors in human resources, general management (with concentrations in financial analysis, financial services, international business, innovation and entrepreneurship, social innovation and supply chain management), accounting, and marketing. In addition to these majors, the Bissett School of Business offers several minors including human resources, accounting, finance, finance and economics, financial services, business and society and international business,and certificates in human resources, advanced accounting, and marketing. Approximately 2,100 students are enrolled in the school's programs. In its approach to curriculum and content development, the school is committed to MRU's Indigenous Strategic Plan and the Calls to Action of the Truth and Reconciliation Commission.
About the Department of AviationMount Royal's two-year aviation diploma is one of Canada's elite Aviation Accreditation Board International (AABI) accredited programs, integrating academic preparation with flight simulator training for a Commercial Pilot Licence (CPL) and a Group 1 Instrument Rating. With over 50 years of experience, the aviation program has built many industry connections. The program is well supported by industry through involvement in MRU's Aviation Partnership Council, which provides advice and guidance. The diploma program exists within an institution that is student focused, with a degree of student success.
A Bachelor of Aviation Management is proposed for Fall 2024. This 40 course program builds on the existing Diploma in Aviation and Bachelor of Business Administration. It is designed for students who plan to work in various aviation company operations, airline management or airport management, and offers two different pathways. The concentration in Flight Crew Options offers an optional Commercial Pilot and Multi-Engine Instrument Rating to prepare students for a role as a pilot as well as be ready for management opportunities as their flying career develops. The concentration in Aviation Operations focuses on a greater development of management skills and specific aviation business content. Graduates will learn about the many complex issues affecting global operations, including economic and environmental sustainability, financial operations, logistics, and best practices for managing people and processes in the aviation industry. With over 50 years of experience, the aviation program has built many industry connections. The program is well supported by industry through involvement in MRU's Aviation Partnership Council, which provides advice and guidance.
In addition to the degree and a new hangar set to break ground September 2023, the aviation diploma program is expanding. This expansion requires a faculty member to teach the additional aviation courses. The successful candidate will become an integral member of the Aviation team, contributing to diploma program development.
Flight training is conducted out of Springbank Airport. Classroom instruction and the simulator training at the main Calgary campus. This role will be classroom training only, and the successful candidate will teach at the main campus.
About the RoleThe Department of Aviation within the Bissett School of Business at Mount Royal University invites applications for an administrative assistant position, which will commence July 1, 2023, subject to final budgetary approval. Mount Royal's two-year aviation diploma is one of Canada's elite Aviation Accreditation Board International (AABI) accredited programs, integrating academic preparation with flight simulator training for a Commercial Pilot Licence (CPL) and a Group 1 Instrument Rating. Flight training is conducted out of Springbank Airport. Classroom instruction and the simulator training at the main Calgary campus.
We are also building a new hangar facility which is set to break ground September 2023. With planned expansion of the AviationDiploma and the addition of the Bachelor's Degree we are in need of additional Administrative support.
The role falls under the MRSA Collective Agreement, and is 5 days a week, 35 hours per week. Working weekends will be required. While the large majority of the work will be at Springbank Airport, there will be infrequent requirements to be at the main campus.
Responsibilities:The successful candidate will provide support to the aviation program in general, and to three areas specifically. These include:
General Administrative Duties
Prepare materials and files for new aviation students, including access to MRU Aviation Documents, Scheduling software, D2L access, security swipe card access, etc. and assist in student orientation as required
Reply to Aviation emails and calls
Track inventory and order supplies
Coordinate with Building maintenance
Manage compiling minutes and agendas for meeting
Managing Private Pilot Licence applications, queries, and student setup
Collaborate with the Chair, Chief Flight Instructor, instructors, staff and the Faculty Financial Officer and to support class scheduling, expense submissions and other administrative functions.
Administrative Duties: Specific to Aircraft Maintenance
Provide daily updating of flight records in WinAir Computerized Maintenance tracking system. This involves inputting maintenance completed and updating technical records and journey books
Review maintenance manuals to ensure they are up to date and correct
Print task cards and purchase orders for any unscheduled/scheduled maintenance required for contract Aviation Maintenance Organization
Review Winair Computerized maintenance tracking system and prepare future forecasts. Plan for next and schedule for scheduled maintenance
Ensure MRU aircraft are not dispatched unless all required maintenance releases have been completed; the aircraft is properly certified, and appropriately equipped, configured and maintained for its intended use
Review of the applicable logs and previous inspection reports and “For Information Only” sheets for evidence of recurring defects at each scheduled inspection
Coordinate regular professional development and training of flight instructors in the conduct of elementary maintenance, MCM training, and other required training, ensuring that the applicable certification is appropriately recorded and filed.
Scheduling Duties
Collect and process student availabilities for flight and simulator training
·Plan and organize student flight and simulator training sessions taking into consideration student training requirements, aircraft, instructor and simulator availability, aircraft and simulator “unserviceabilities”, weather conditions and general time frames. (Periods of poor weather, for example, imply greater simulator usage or the rescheduling of flights)
Monitor that all scheduled flight missions are completed. Investigate and reschedule any missed missions
Monitor and confirm that all FLTR courses are completed to meet graduation requirements
Reply to Scheduling emails
Update Scheduling manual
Minimum two year diploma from a University or equivalent required
Minimum 2 years of administrative experience
Proficient in use of common software programs such as , Microsoft Excel and Google Drive
Safety oriented, and knowledgeable about the importance of policies, procedures and systems in a highly regulated environment
Able to work in a busy environment, with multiple competing priorities and timelines
Effective communicator
Adaptable, can manage in an environment that may frequently change
Preferred Qualifications
Experience in an aviation operation
Experience in post-secondary education
Familiarity with aviation maintenance
Familiarity with scheduling processes
Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.
At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.
Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.
Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.
MRU supports full immunization as the best way to protect yourself and our campus community and strongly recommends vaccination against COVID-19.
Union: MRSA
Position Class: SAD05 - Administrative Services V
Salary: $45, 312 - $58,244 per annum
Closing Date: Until Suitable Candidate is Found
A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: Last Name, Requisition Number, Document Title.pdf (ex. Smith, 999999, CV.pdf).
All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. Please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at https:// www. cic.gc.ca/english/study/index.asp.
We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.