Administrative Assistant

Alabama Agricultural and Mechanical University
February 19, 2023
Contact:N/A
Offerd Salary:Negotiation
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
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Ref info:N/A

Administrative Assistant

Category: Clerical Subscribe: Department: Career Development Services Locations: Normal, AL Posted: Jan 18, 2023 Closes: Open Until Filled Type: Full-time Position ID: 157975

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About Alabama A &M University :

Alabama A&M University (AAMU), an 1890 Land-Grant institution located in the high-tech center of Huntsville in northern Alabama, invites applications for the positions listed below. Situated in the northeast quadrant of the city of 200,000, the hillside campus is just four miles away from downtown Huntsville. AAMU offers its 6,100-student population a wide range of course offerings under the College of Agriculture, Life and Natural Sciences; College of Business and Public Affairs; College of Education, Humanities and Behavioral Sciences and College of Engineering, Technology and Physical Science. The School of Graduate Studies serves about 1,400 and offers doctoral degree programs in Applied Physics, Food Science, Plant/Soil Science and Reading/Literacy.

Job Description:

Summary:

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower-graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

Essential Duties and Responsibilities:

  • Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
  • Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
  • Assists in administrative problem-solving, program/project planning, development, and execution of stated goals and objectives.
  • Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
  • Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
  • Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Provides administrative assistance with faculty and/or staff searches, as appropriate, including logging employment applications; preparing applicant acknowledgments and interview documents, coordinating interview logistics, and coordinating search documentation.
  • Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. ? Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
  • Leads and guides the work of lower-level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal.
  • Performs miscellaneous job-related duties as assigned.
  • Requirements:

    Minimum Position Requirements (including certifications, licenses, etc.):

  • Bachelor's degree.
  • At least three (3) years experience that is directly related to the duties and responsibilities specified.
  • Knowledge, Skills and Abilities:

  • Knowledge of computerized information systems used in financial and/or accounting applications
  • Knowledge of general accounting principles
  • Knowledge of human resources concepts, practices, policies, and procedures
  • Skill in the use of personal computers and related software applications
  • Skill in organizing resources and establishing priorities
  • Demonstrated ability to maintain confidentiality
  • Records maintenance skills
  • Database management skills
  • Ability to gather data, compile information, and prepare reports
  • Ability to supervise and train assigned staff
  • Ability to analyze and solve problems
  • Ability to make administrative/procedural decisions and judgments
  • Ability to create, compose, and edit written materials
  • Ability to communicate effectively, both orally and in writing
  • Additional Information:

    SALARY:

    The salary for each position is based on the grade/tier in which the position is placed, and the salary within the grade/tier is based on the number of years of related experience or number of years in the hiring rank.

    CLOSING DATE: Open Until Filled

    Alabama A&M University is an Equal Opportunity/Affirmative Action Employer

    Alabama A&M University encourages applications for employment from persons who are members of groups that have been underrepresented based on race, color, national origin, gender, age, or disability.

    Application Instructions:

    Please submit the following documents online to be considered for the position:

  • Employment Application
  • Resume (include all work experience/history)
  • Cover letter
  • Unofficial transcript (if applicable)
  • Already have an AAMU Employment Account? Login to add documents or update your account.

    URL: www. aamu.edu

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