Administrative Assistant
Category: Clerical
Subscribe:
Department: Research and Sponsored Programs
Locations: Normal, AL
Posted: Jan 19, 2023
Closes: Open Until Filled
Type: Full-time
Position ID: 158088
Share
About Alabama A &M University :
Alabama A&M University (AAMU), an 1890 Land-Grant institution located in the
high-tech center of Huntsville in northern Alabama, invites applications for
the positions listed below. Situated in the northeast quadrant of the city of
200,000, the hillside campus is just four miles away from downtown Huntsville.
AAMU offers its 6,100-student population a wide range of course offerings
under the College of Agriculture, Life and Natural Sciences; College of
Business and Public Affairs; College of Education, Humanities and Behavioral
Sciences and College of Engineering, Technology and Physical Science. The
School of Graduate Studies serves about 1,400 and offers doctoral degree
programs in Applied Physics, Food Science, Plant/Soil Science and
Reading/Literacy.
Job Description:
Summary:
Performs and/or oversees a variety of associated administrative, fiscal, staff
support, and planning activities, some of which require advanced or
specialized knowledge and skills, such as budget administration and control,
equipment, facilities, and inventory management, specialized recordkeeping and
database management, and/or specified information-gathering projects and
tasks. Coordinates and facilitates meetings, program functions, and/or special
events, as appropriate. Trains and oversees lower graded staff and/or
students. May coordinate specified administrative activities and reporting
across multiple organizational units within a department.
Essential Duties and Responsibilities:
Oversees and/or performs a range of diverse administrative activities for
the department or organizational unit; serves as a central point of
liaison with other departments and external constituencies in the
resolution of a variety of day-to-day matters concerning the unit.
Utilizes knowledge and understanding of underlying operational issues to
create, compose, and edit technical and/or administrative correspondence
and documentation.
Assists in administrative problem solving, program/project planning,
development, and execution of stated goals and objectives.
Researches information, compiles statistics, and gathers and computes
various data; prepares special and/or one-time reports, summaries, or
replies to inquiries, selecting relevant data from a variety of sources.
Monitors, reconciles, and assists with fiscal administration for the unit,
including but not limited to budgets, funding, grants, contracts, payroll,
employment, travel, and/or purchasing; may assist with fiscal planning,
including participating in seeking alternate sources of funding.
Provides and/or oversees support activities for the unit such as answering
telephones, assisting and resolving problems and inquiries of visitors,
review and control of incoming and outgoing correspondence, and follow-up
on operational commitments.
Provides administrative assistance with faculty and/or staff searches, as
appropriate, to include logging employment applications; preparing
applicant acknowledgments and interview documents, coordinating interview
logistics, and coordinating search documentation.
Schedules appointments and maintains calendars; schedules, coordinates and
facilitates meetings, facilities usage, events, and/or travel
arrangements, as required.
Establishes, updates, and maintains unit's files, inventories, and
records; implements and maintains data management systems, as required.
Leads and guides the work of lower level staff, and supervises student
employees as appropriate; may participate in hiring decisions and
performance appraisal.
Performs miscellaneous job-related duties as assigned.
Requirements:
Minimum Position Requirements (including certifications, licenses, etc.):
Bachelor's degree.
At least three (3) years of experience that is directly related to the
duties and responsibilities specified.
Knowledge, Skills and Abilities:
Knowledge of computerized information systems used in financial and/or
accounting applications
Knowledge of general accounting principles
Knowledge of human resources concepts, practices, policies, and procedures
Skill in the use of personal computers and related software applications
Skill in organizing resources and establishing priorities
Demonstrated ability to maintain confidentiality
Records maintenance skills
Database management skills
Ability to gather data, compile information, and prepare reports
Ability to supervise and train assigned staff
Ability to analyze and solve problems
Ability to make administrative/procedural decisions and judgments
Ability to create, compose, and edit written materials
Ability to communicate effectively, both orally and in writing
Additional Information:
SALARY:
The salary for each position is based on the grade/tier in which the position
is placed, and the salary within the grade/tier is based on the number of
years of related experience or number of years in the hiring rank.
CLOSING DATE: Open Until Filled
Alabama A&M University is an Equal Opportunity/Affirmative Action Employer
Alabama A&M University encourages applications for employment from persons who
are members of groups that have been underrepresented based on race, color,
national origin, gender, age, or disability.
Application Instructions:
Please submit the following documents online
Employment Application
Resume
Cover letter
Unofficial transcript (if applicable)
Already have a AAMU Employment Account? Login to add documents or
update your account.
URL: www. aamu.edu
Frequently Asked Questions (FAQ's)
Powered by
