The University About us...
The University of Luxembourg is an international research university
with a distinctly multilingual and interdisciplinary character. The
University was founded in 2003 and counts more than 6,700 students and more
than 2,000 employees from around the world. The University's faculties and
interdisciplinary centres focus on research in the areas of Computer Science
and ICT Security, Materials Science, European and International Law, Finance
and Financial Innovation, Education, Contemporary and Digital History. In
addition, the University focuses on cross-disciplinary research in the areas
of Data Modelling and Simulation as well as Health and System Biomedicine.
Times Higher Education ranks the University of Luxembourg #3 worldwide for
its “international outlook,” #20 in the Young University Ranking 2021 and
among the top 250 universities worldwide.
The Faculty of Science, Technology and Medicine (FSTM) contributes
multidisciplinary expertise in the fields of Mathematics , Physics ,
Engineering , Computer Science , Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate
and disseminate knowledge and train new generations of responsible citizens,
in order to better understand, explain and advance society and environment we
The Administrative Assistant will support the professors and team members of
the Department of Engineering:
Liaise with the University administration.
Administration of business trips, acquisition orders, invoices.
Support budget management.
Welcome visitors, sort out mails, handle phone calls.
Support the production of yearly reports, evaluation documents, etc.
Help with the organization of conferences, exhibits, etc.
What we expect from you…
The successful candidate should demonstrate a proactive and rigorous attitude;
have good communication skills and the ability to plan and work on
simultaneous tasks with a sense of priority.
Professional training and/or education in office management or studies in
business administration, or related fields.
Several years of experience in administrative work, preferably in a
research or academic environment.
Team player, diplomatic and able to work in a multidisciplinary and
Good sense of prioritising tasks and good self-management skills.
Open-minded, proactive, able to multi-task and able to work autonomously.
Fluency in English and French are required, knowledge of German and/or
Luxembourgish would be an advantage.
Proficiency with modern office software, spreadsheets and content
management systems; experience with SAP would be an advantage.
Aptitude in dealing with numbers and following up on budgets.
Welcoming and service oriented attitude.
Contract Type: Permanent
Work Hours: Full Time 40.0 Hours per Week
Job Reference: UOL05172
How to apply...
Applications should include:
Early application is highly encouraged, as the applications will be
processed upon reception. Please apply ONLINE formally through the HR
system. Applications by email will not be considered.
The University of Luxembourg embraces inclusion and diversity as key values.
We are fully committed to removing any discriminatory barrier related to
gender, and not only, in recruitment and career progression of our staff.
In return you will get…
Multilingual and international character. Modern institution with a
personal atmosphere. Staff coming from 90 countries. Member of the
“University of the Greater Region” (UniGR).
A modern and dynamic university. High-quality equipment. Close ties to
the business world and to the Luxembourg labour market. A unique urban
site with excellent infrastructure.
A partner for society and industry. Cooperation with European
institutions, innovative companies, the Financial Centre and with numerous
non-academic partners such as ministries, local governments, associations,
Find out more about the University
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