Administrative Assistant to the Provost

Seton Hall University
September 22, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Administrative Assistant to the Provost

Apply now Job no: 495942 Full time/Part time: Full-time Location: South Orange Categories: Administrator - Academic Management

This position requires extensive administrative support to the Provost. It is essential for the management of daily activities, projects, and assignments. The incumbent acts as the liaison between the provost and all constituents, stakeholders, and direct reports for key communications. The Administrative Assistant facilitates projects and assignments to meet goals and objectives warranted by the Provost.

Duties and Responsibilities:

1.Communications with a vast array of internal and external constituents that include high-level executives such as the Board of Regents members and the Faculty Senate Executive Committee in resolving resolutions between faculty and administration; donors providing financial support for our academic programs and events, Office of General Counsel regarding attorney/client privilege documents requiring the highest level of sensitivity, faculty grievances, external litigations and University policies. Facilitate and streamline projects and/or assignments to deans and staff comprised of 20 members related to strategic planning initiatives such as faculty/student/community development, faculty hiring, budgeting, graduate enrollment and rank and tenure matters. Draft and edit correspondence to include letters, emails, and memorandums. Creating reports, maintaining records, data entry, filing, travel arrangements, and handling confidential matters with discretion.

2.Handling heavily and rapidly changing calendar while coordinating with colleagues to synchronize agenda and standing meetings to include Staff, Deans, President, Faculty Senate; attend high-level meetings and provide meeting minutes as assigned. Oversee and manage assigned tasks to student workers and intern. Also, collaborate with Special Advisor to the Provost and Executive Vice President to fulfill projects as assigned.

3.Manage and organize daily activities, much of which is self-directed, while prioritizing assignments for completion in efforts to meet required deadlines.

4.Maintains alertness over the weekend and during the evenings on emergency communications the provost receives. Communicates rapidly with the provost to these urgent matters.

Required Qualifications:

Bachelor's Degree; Strong, professional written and oral communication skills; attention to detail; strong organizational skills; initiative; basic computer skills including Microsoft Office; ability to maintain confidentiality.

Desired Qualifications:

Master's Degree; previous experience in higher education or working for administration

Salary Grade:

AD170 - Administrative



Physical Demands:

General Office Environment

Special Instructions to Applicants:

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

Advertised: 22 Aug 2023 Eastern Daylight Time Applications close:

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