Administrative Assistant to the Offices of GME/Population Health and Research

Job Summary

Under the joint supervision of the Director of GME and Population Health and the Associate Dean for Research, the WCUCOM Administrative Assistant is responsible for supporting the functions of the Office of GME and Population Health and the Office of Research.

William Carey University encourages applications from minorities, veterans, and those with disabilities.

Starting Salary Range depending on experience: $24,000 to $26,000 annually.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are the essential job function and exclude functions which are incidental to the performance of fundamental job duties.

Following are duties pertaining to both Offices:

Assist WCUCOM and WCU in achieving its mission;

Administrative support for all faculty;

Provide Regions transactions support;

Assist in the administration, security, confidentiality and retention of office files;

Maintain confidentiality in regards to all job functions;

Order office supplies and maintain office equipment;

Work with student workers, when appropriate, to complete office work;

Specific duties pertaining to the Office of GME and Population Health:

Support the functions of the Office of GME and Population Health

Assist with planning and coordination of population health initiatives

Assist with outreach to community partners to foster network development

Assist with outreach to GME/residency programs and WCUCOM alumni as needed

Assist in planning of special events (including but not limited to alumni and CME events)

Attend University events when staff participation is expected (may include overnight travel);

Other duties as assigned.

Specific duties pertaining to the Office of Research:

Generation, distribution, and archiving of agendas and minutes at research committee meetings;

Maintenance of databases for, and regular reporting of, all COM research and scholarly activities including IRB submissions, grant proposal submissions, student travel awards and summer fellowships, student research electives (OMS3/4), conference presentations, journal publications, and all other scholarly activities;

Print and distribute student posters for state conferences;

Other duties as assigned.

Required Qualifications

High school diploma and two (plus) years of secretarial/administrative professional job experience

Must have prior experience and familiarity with Microsoft Office Professional software (Word, Excel, Outlook, PowerPoint etc.)

Must have experience in proofreading and editing

Must be punctual and able to work required hours

Must have excellent organizational and interpersonal skills

Must exhibit courteous, professional customer service skills

Must have organizational skills and the ability to aid in digitizing previous files

Must have the ability to work independently, complete multiple assignments, meet deadlines, exercise good judgment, demonstrate tactfulness and discretion, and maintain confidentiality.

Must have excellent verbal and written communication skills

Must have the ability to solve problems effectively

Must have the ability to learn WCU's student database software

Preferred Qualifications

Experience in academic medicine in the areas of graduate medical education, population health, and/or medical research

Bachelor's degree or higher in Public Health or related fields

Physical Demands

Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.

Must have the ability to sit for extended periods of time.

Must have strength and agility to move files, paper boxes, and minor office equipment.

Must have the ability to lift and carry 25 pounds

Must be able to drive and travel by car both in and out of state

Required Application Documents

Please upload the following documents with your application:

Resume/Vitae

Cover Letter