Administrative Assistant II

Administrative Assistant II Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Must be a U.S. Citizen or U.S. Legal Permanent Resident (LPR) per federal regulations for DSO approval and SEVIS access. Applicants will be asked to provide proof of U.S. citizenship or LPR during the interview. Skills assessment will be requested in the areas of ‘computer, keyboarding, clerical, and financial'.

Posting Information

Posting Information

Posting Number 2023561

Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Asst II Location San Marcos Department International Student & Scholar Services Recruitment Type Open to All Job Type Full-Time Monthly Salary $2,800 - $3,000 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Can effectively use interpersonal and communications skills, including tact and diplomacy.

Experience maintaining confidential and sensitive information.

Ability to work efficiently and take initiative with minimal supervision.

Proficient in Microsoft Office specifically Outlook, Excel, Word, and PowerPoint.

Must be a U.S. Citizen or U.S. Legal Permanent Resident (LPR) per federal regulations for DSO approval and SEVIS access. Applicants will be asked to provide proof of U.S. citizenship or LPR during the interview.

Preferred Qualifications

Effective at using organizational and planning skills, including attention to detail and follow-through.

Ability to prioritize work efficiently and complete work within established deadlines.

Ability to manage stressful situations with professional decorum while providing excellent customer service.

Effective at understanding and explaining complex procedures and information to a culturally diverse population.

Excellent in proofreading and preparing grammatically correct documents.

Knowledge of immigration policies particularly F-1 and J-1 regulations.

Experience working with international students at a college or university.

Experience using SAP or similar enterprise system for purchasing transactions, travel requests, and approving student worker's times.

Fluency in a language other than English

Job Description

International Student and Scholar Services (ISSS) seeks a competent, friendly, adaptable, organized, and dependable administrative professional with excellent interpersonal skills to provide support in a dynamic environment. The Administrative Assistant II is responsible for providing administrative and general clerical support to ISSS and international students, scholars, faculty, and guests.

Job Duties

Assist in managing the daily operations of the ISSS Front Desk.

Supervise student workers including training, hiring, scheduling, and delegating tasks.

Manage office email inboxes and phone lines to provide constituents with timely and accurate information.

Responsible for file and records management and coordinating retention schedules per university policy.

Manage inventory and purchasing of office supplies and event materials.

Assist with monitoring transactions of operating budget, reviewing purchase orders and invoices.

Assist with ISSS events and programming.

Provide support to international advisors as needed.

Attend professional development workshops hosted by Texas State University's Human Resources office.

Position may require working evenings or weekends several times per year.

Perform other duties as assigned.

Additional Information to Applicants

Must be a U.S. Citizen or U.S. Legal Permanent Resident (LPR) per federal regulations for DSO approval and SEVIS access. Applicants will be asked to provide proof of U.S. citizenship or LPR during the interview. Skills assessment will be requested in the areas of ‘computer, keyboarding, clerical, and financial'.

Job Open Date 05/12/2023 Job Close Date (posting closes at midnight) 05/26/2023 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, recommendation letter(s), and list of references to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link https: // jobs.hr.txstate.edu/postings/42358

Applicant Document

Required Documents

Resume

Cover Letter

Letter of Recommendation #1

Letter of Recommendation #2

List of References

Optional Documents

DD 214/DD1300

Letter of Recommendation #3

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you currently hold or have the ability to obtain a drivers license within 90 days of employment?

Yes

No