Administrative Assistant II

Mississippi State University
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Administrative Assistant II

Apply now Job no: 505935 Position type: Full-Time 12-Month Department: 193000 - HPC2 Location: Main Campus - Starkville, MS Categories: Support Staff Position Open Date: Apr 25 2023

Position Function:

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities for the High Performance Computing Collaboratory, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

Salary Grade: 12

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

Administrative Assistant II HPC2

Essential Duties and Responsibilities:

1. Oversees and/or performs a range of diverse administrative activities for the High Performance Computing Collaboratory; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. 2. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. 3. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. 4. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. 5. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding. 6. Provides and/or oversees support activities for HPC2 such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. 7. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required for all centers and institutes housed in the HPCC building. 8. Manages the numerous conference rooms within the HPCC building for bookings as well as setup and room prep for meetings. 9. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. 10. Leads quarterly step-by-step Concur trainings for the HPC2 staff to assist with travel request and reimbursements 11. Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal. 12. Assists with NIST security to the HPCC building by monitoring badges of HPC2 personnel and conducting proper check-ins for visitors. 13. Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:

Education: H.S. diploma or equivalent

Experience (yrs.) 5-7 years

Substitution allowed: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.

Knowledge, Skills, and Abilities:

Excellent written and verbal communication skills. Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment. • No or very limited exposure to physical risk. • No or very limited physical effort required.

Instructions for Applying:

Link to apply: https://

Apply online by submitting a cover letter and resume.

Restricted Clause:

Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Advertised: Apr 25 2023 Central Daylight Time Applications close:

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