ADMINISTRATIVE ASSISTANT II

University of Wisconsin - Milwaukee
January 31, 2023
Contact:N/A
Offerd Salary:$19-$21
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Information

Posting Details

Official Job Title ADMINISTRATIVE ASSISTANT II

Working Title: Administrative Assistant II Position Number 02334072 Division Helen Bader School of Social Welfare Department B861019 HBSSW/WCWPDS Position Type University Staff Appointment Type Ongoing/Probationary FLSA Status Nonexempt Percent 100 Posting Type Staff Introduction (Description of School/College/Dept/Program)

The Wisconsin Child Welfare Professional Development System ( WCWPDS) is a major project unit housed within the Helen Bader School of Social Welfare (HBSSW) at UW-Milwaukee. In partnership with the Wisconsin Department of Children and Families (DCF) and the Wisconsin Child Welfare Partnership for Professional Development at UW-Madison, the WCWPDS provides a full array of professional development and training services to the approximately 500 child welfare staff, supervisors and managers in Milwaukee as well as foster families and home visiting staff statewide.

The University of Wisconsin (UW) System, as part of the Wisconsin Retirement System (WRS), offers a comprehensive benefits package to meet the diverse needs of our community. The University contributes towards the cost of several benefit plans. Some health and life insurance premiums are deducted from salary on a pre-tax basis, saving employees money. As a new WRS eligible employee, this position will be granted 104 hours of vacation, 36 hours of personal holiday, and 9 paid legal holidays each year. Sick leave will be granted at 130 hours per year which continues to accumulate and does not expire. Here is a link to check out more information about benefits: Benefits to Benefit You and Your Life Human Resources (uwm.edu)

Job Summary

This full-time University Staff ongoing position provides administrative assistance to the Business Manager for WCWPDS. The incumbent must exercise independence in performing the duties and have the ability to follow through on tasks. The individual reports to the Business Manager, hours are flexible Monday-Friday with some remote work possible. The Wisconsin Child Welfare Professional Development System at UW-Milwaukee takes pride in working as a team to create a positive and supportive environment for colleagues and trainees.

Along with the duties listed in the Standard Job Description: Job Library UW System Human Resources (wisconsin.edu), other major duties include:

  • Budget and expense tracking
  • Registration fee invoice and payment processing
  • Ad hoc employee contract and payment processing
  • Purchasing and payment processing
  • Inventory and document maintenance
  • Starting pay is expected to be between $19-$21 per hour, negotiable based on relevant experience.

    Minimum Qualifications

  • At least 1 year of experience performing detailed administrative work including creating reports
  • Basic knowledge and skill in Excel
  • Preferred Qualifications

  • Experience with UW-Milwaukee, UW-System or State of Wisconsin business systems and processes
  • Experience creating purchasing requisitions
  • Experience with accounts receivable including creating invoices and collecting past due payments
  • Experience developing databases with FileMaker, Access or similar
  • Application Instructions

    For a completed application, a letter of interest and current resume addressing education, work experience, and knowledge as it relates to all minimum and preferred qualifications as listed above, as well as a document with the names and contact information of three professional references must be uploaded online.

    In instances where the Search and Screen Committee is unable to ascertain from a candidate's application materials whether they meet any of the qualification(s), they will be evaluated as not meeting such qualification(s).

    Application Deadline 01/31/2023 Continuous (Open Until Filled?) No If Continuous, Initial Review Date Position Contact Name Lea Alexander Contact Phone 414-964-7411 Contact Email [email protected] Application Notes

    For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

    Legal Notices

    AA/EO Statement

    UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

    Reasonable Accommodations

    UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

    Confidentiality of Applicant Materials

    UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

    CBC and Reference Check Policy

    Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

    Annual Security and Fire Safety Report (Clery Act)

    For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https:// www. cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

    Employment Authorization

    In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

    Title and Total Compensation Project

    The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total- compensation-study/

    Applicant Documents

    Required Documents

  • Cover Letter
  • Resume/Curriculum Vitae
  • References
  • Optional Documents

    Posting Specific Questions

    Required fields are indicated with an asterisk ().

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