Administrative Assistant II (S04721P)

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Position Information

Posting Number S04721P

Position Title Administrative Assistant II (S04721P) Department Engineering Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience up to $45,000. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

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Job Summary

To provide high-level scheduling and logistical support to the College of Engineering Assistant and Associate Deans. Responsible for administrative duties which require confidentiality, independent judgment, initiative, and the ability to make decisions relative to scheduling expectations and the needs of the Assistant and Associate Deans.

Essential Duties and Responsibilities

Provide direct administrative support for the Assistant and Associate Deans, to include coordination of meetings, event logistics, and communications channels.

Manage calendars and arrange appointments for the Associate Deans. Manage a College calendar with input from senior staff.

Coordinate logistics and agendas for Assistant/Associate Deans' meetings. Develop quality and timely briefing materials on issues and objectives, as applicable.

Review, assess, route, answer, and monitor follow-up action steps for both internal and external meetings. Gather and analyze information required for administrative reporting.

Reserve meeting spaces, arrange logistics and order catering for events as needed.

Handle sensitive information related to meetings and College matters using best judgment. Make decisions that require a thorough understanding of University functions, programs and policies.

Handle all travel arrangements for the Assistant and Associate Deans including but not limited to booking travel and creating travel authorizations and expense reports. Prepare vouchers for payment or reimbursement as needed. Serve as a backup for Dean's Office procurement activities.

Perform other duties assigned.

Required Qualifications

High school diploma and three (3) years of upper-level administrative support experience or equivalent.

Preferred Qualifications

Bachelor's degree and five (5) years of upper-level administrative experience. Three years of experience in higher education in a similar position. Excellent communication skills and ability to interact with a variety of individuals at a high level of communication. Ability to maintain strict confidentiality when working with highly confidential information.

MS Office suite. Strong experience in Outlook scheduling, Concur, and MS Teams. Effective written and oral communication skills. Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools. Proven interpersonal skills with experience providing complex administrative support in a high- profile environment with tact and diplomacy. Experience managing varied requirements with multiple deadlines required. Ability to work across teams and with a variety of projects and constituencies. Excellent oral and written communications skills.

Working Conditions

Standard office conditions. Repetitive use of a keyboard at a workstation; use of manual dexterity; lifting and moving.

Special Conditions for Eligibility

A criminal background check will be conducted.

Working Title CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Posting Detail Information

Number of Vacancies 1

Desired Start Date Open Date Review Start Date Open Until Filled Yes Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Requirement Questions

Required fields are indicated with an asterisk ().

Documents Needed To Apply

Required Documents

Resume or CV

Cover/Interest Letter

Optional Documents

Other Document(s)