Administrative Assistant I

Mississippi State University
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Administrative Assistant I

Apply now Job no: 505928 Position type: Full-Time 12-Month Department: 313200 - Meridian Campus Location: Meridian Campus - Meridian, MS Categories: Support Staff Position Open Date: May 1 2023

Position Function:

To provide executive assistance to the Dean of Nursing in carrying out of the mission of the unit and the institution. Serves as liaison between Nursing and other Health Sciences programs, specifically related to facility use and scheduling. Manages the budget and daily operation of the department and provides leadership and guidance to staff members.

Salary Grade: 11

Please see Staff Compensation Structure for salary ranges.

Department Profile:

This position is a full-time administrative support position for the Masters in Nursing program

Area of Specialization:

Nursing Department

Essential Duties and Responsibilities:

1. Independently functions to coordinate all support activities related to the Nursing program. 2. Manages the daily operations of the Nursing program. Messages Program schedule Faculty Schedules Interview Scheduling 3. Develops and maintains departmental and student record keeping systems. 4. Develops confidential student files according to MSU, and departmental requirements. 5. Manages the operating budget for the Nursing program. 6. Identifies operational problems and implements changes to provide resolution. 7. Responsible for executing with minimal direction, administrative duties at the highest level with considerable discretion and judgment. 8. Plans, organizes and coordinates the administrative duties of the department. 9. Coordinates and interacts with other executives and administrators or their associates within institutional, system, professional or governmental settings. 10. Prepares or directs preparation of annual reports, graphs, charts using supportive programs, and MSU program data. 11. Responds to or initiates correspondence of a confidential or technical nature including: Program requirements Interviews Admissions Waitlist Declined Students Students not in good standing Students with academic, personal or financial challenges 12. Prepares weekly meeting agendas. 13. Takes notes in all faculty meetings. 14. Adheres to internal controls and reporting structures. 15. Collects, maintains, and monitors statistics related to program using specific programs. 16. Participates in student interviews, admissions, matriculation, and academic processes. 17. Develops and maintains statistical and financial reports for MSU, and other required organizations. 18. Schedules and organizes appointments, meetings, and agendas for departmental employees. 19. Process electronically all personnel, student and purchasing transactions following institutional policies and procedures. 20. Assists in the recruitment of staff and support personnel. 21. Conducts special projects at the request of the Dean. 22. Coordinates recruitment and admission activities of program participants, including appointments, termination, performance evaluation/grades. 23. Maintains records; compiles statistical data on program and participants and prepares reports on admission activities. 24. Acts as a resource person for applicants. 25. Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher, etc.), standard office equipment.

Minimum Qualifications:

-Education: H.S. diploma or equivalent. -4 years experience related to the duties

Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional education toward the experience requirement, at a rate of one year relevant education per year of related experience.

Preferred Qualifications:

- Knowledge of nursing field

Knowledge, Skills, and Abilities:

- Excellent people skills - Excellent written and oral communications skills - Organization and attention to detail - Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher, etc.), standard office equipment - Ability to adapt to varying schedules and tasks

Working Conditions and Physical Effort

- Work is normally performed in a typical interior/office work environment. - No or very limited exposure to physical risk. - No or very limited physical effort required. - Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Applicants must apply at www. and attach a cover letter and resume that includes the complete contact information for three professional references.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Advertised: May 01 2023 Central Daylight Time Applications close:

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