Administrative Assistant I (S04799P)

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Position Information

Posting Number S04799P

Position Title Administrative Assistant I (S04799P) Department UTA Research Institute Location Ft. Worth Job Family Research Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience up to $38,331. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https: // resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

To provide varied administrative support of a unit's routine business or academic activities. Responsible for a variety of administrative duties in a department requiring moderate exercise of independent judgment, initiative and ability to make decisions relative to office operations.

BENEFITS AT UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https: // resources.uta.edu/hr/services/records/compensation-tools.php

Essential Duties and Responsibilities

Point of contact for travel request authorizations, conference registration payments, travel reimbursement reports, travel advances and exceptions to regulations as needed.

Works closely with Travel Services to resolve issues.

Processes payment vouchers to vendors. Works closely with Financial Analyst on a daily basis to resolve issues and provide administrative support.

Processes payment vouchers as directed by Grant Accounting to subcontractees.

Maintains/tracks stock of supplies, orders research material requested for students and research staff.

Works with end-users to garner quotes from vendors, creates requisitions/Purchase Orders and receivers in UT Share.

Point of contact for MAVeShop purchases, enters cost center and project numbers for all purchases.

Point of contact for PaymentWorks.

Processes monthly Pro-Card logs in PeopleSoft.

Collects monthly logs from all staff members that hold a purchase card, posts cost center or project information in PeopleSoft.

Creates Journal Entries, Interdepartmental Transfers, Budget transfers when directed by Financial Analyst.

Works closely with HR Specialist to provide back-up support as Timekeeper for Time Clock Plus entries and corrections.

Answers UTARI main telephone line, relays messages, point of contact for front door deliveries and guests. Point of contact for all eShip Global shipments (FedEx, UPS, etc).

Sorting of daily mail delivery, restocking paper in copier, maintaining organized mail table area.

May be asked to assist with events; food orders, set-up, clean-up, printing name badges, arrange schedules and meetings.

Performs other duties as assigned

Required Qualifications

Bachelor's degree with one (1) year upper-level secretarial experience or high school with five years of increasingly responsible administrative, secretarial and clerical experience with one year of supervisory experience. Experience using Microsoft Office.

Preferred Qualifications

Working knowledge of Peoplesoft but training will be provided.

Working Conditions Special Conditions for Eligibility Working Title CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Posting Detail Information

Number of Vacancies 1

Desired Start Date Open Date Review Start Date Open Until Filled Yes Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Requirement Questions

Required fields are indicated with an asterisk ().

Documents Needed To Apply

Required Documents

Resume or CV

Cover/Interest Letter

Optional Documents