Administrative Assistant I (S04770P)

Administrative Assistant I (S04770P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04770P

Position Title Administrative Assistant I (S04770P) Department Student Conduct Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https: // resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

Provides varied administrative and financial support for the Office of Community Standards. Requires exercise of independent judgment, initiative, and ability to make decisions relative to office operations and university policy and procedures.

Essential Duties and Responsibilities

Supervises department's case management process, managing deadlines, follow-ups, and scheduling for staff members.

Composes moderately complex correspondence and sends out routine correspondence and form letters. Responsible for front office coverage (walk-ins and phone), including assisting individuals, answering questions, and advising on process.

Requires specialized training in Maxient software, an online records database.

Prepares the departmental budgets, maintains and reconciles departmental accounts.

Prepares vouchers for payment or reimbursement, including special contracts working closely with Business Affairs for approvals in software purchasing and office equipment and goods and services.

Recruits, hires, trains, and supervises employees for front desk. Responsible for training on customer service, office procedures, policies, and case management.

Responsible for the processing and completion of background checks for students applying for University programs, professional schools, or the workforce.

Serves as the primary department contact for the university's record retention policy. Develops and ensures procedures for disciplinary records are in accordance with policy. Manages a system of internal controls concerning records retention, and maintains procedures for records retention, storage, and destruction.

Coordinates travel, including authorizations and travel advance vouchers. Maintains and reports employee time usage for all department employees.

Responsible for the processing and completion of background checks for students applying for university programs, professional schools, or the workforce. Performs other duties, as assigned.

Required Qualifications

Bachelor's degree and one (1) year upper-level secretarial experience or high school diploma with five (5) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.

Preferred Qualifications

Three (3) years of upper level secretarial experience. Knowledge, Skills and Abilities: Use of personal computer and standard office equipment. Proficiency in all phases of work performed.

Working Conditions Special Conditions for Eligibility

Specific job requirements or physical location of positions allocated to this classification render the position security sensitive and thereby subject to the Provisions of Section 51.215 Texas Education Code.

Working Title CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].

Posting Detail Information

Number of Vacancies 1

Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk ().

How many years of experience do you have in administrative support and/or program coordination?

None/less than 2 years

2 to 3 years

4 to 5 years

6 years or more

What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)

No skills/Basic

Intermediate

Advanced

Proficient

Documents Needed To Apply

Required Documents

Cover/Interest Letter

Optional Documents

Resume or CV