Administrative Assistant I (S04578P)

University of Texas at Arlington
June 12, 2023
Contact:N/A
Offerd Salary:Negotiation
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
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Administrative Assistant I (S04578P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04578P

Position Title Administrative Assistant I (S04578P) Department Nursing- Graduate Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Job Summary

The Administrative Assistant provides high skilled level administrative assistance in support of the academic programs in the Department of Graduate Nursing. Assist the Department Chair, Associate Deans, Program Directors, faculty, and students. Assists with routine operational and business activities. This position requires exercising of independent judgment, initiative, and ability to make decisions relative to office operations and university policy and procedures.

Essential Duties and Responsibilities

  • Assist the Department Manager with operational activities and tasks including coordination of financial transactions, maintaining internal controls to ensure departmental cost centers and Procards are reconciled monthly.
  • Arrange travel authorizations and reimbursement requests.
  • Serves as departmental timekeeper for TCP. Submit work orders for building maintenance.
  • Order office supplies and equipment, maintain inventory of supplies, manage copiers, mail distribution.
  • Assist with onboarding new employees.
  • Process and maintain personnel records including recruitment forms, appointments, terminations, and retirements.
  • Collect data from incoming employees.
  • Requests employee card swipe access, office keys, and other supplies and equipment for new hires.
  • Monitor departmental email boxes and respond to internal and external requests from faculty, students, and external licensing agencies.
  • Assist with curricular changes including updates to course objectives, course descriptions, syllabi, webpage, and online filing platforms.
  • Complete and distribute appropriate documents and forms relative to requests from students, faculty, staff, and administrators.
  • Assist with requests for student coursework verifications. Assist with preparation of reports for external agencies.
  • Meeting and event management.
  • Plans events including menu selection, room reservations, cost tracking and RSVPs.
  • Provide administrative support for faculty committees.
  • Maintain records, document minutes, schedule meetings, provide communications.
  • Collect and compile data.
  • Prepare and distribute moderately complex reports and forms.
  • Performs other duties as assigned.
  • BENEFITS AT UTA

    We are proud to offer a comprehensive benefits package to all our employees at the University.

    To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

    https: // resources.uta.edu/hr/services/records/compensation-tools.php

    Required Qualifications

  • Bachelor's degree and one (1) year upper-level administrative experience.
  • Familiar with standard concepts, practices, and administrative procedures.
  • Proven ability to handle multiple projects simultaneously with minimal supervision.
  • Excellent verbal and written communication skills.
  • Proficient organizational and time management skills.
  • Must display a high level of professionalism.
  • Solid critical thinking and problem-solving skills.
  • Proficient in Microsoft Office programs: Word, Excel, Outlook, and PowerPoint.
  • Ability to multitask, produce quality work and meet critical deadlines.
  • Proven ability to work independently and in a team environment.
  • Must be proactive, take initiative and accept accountability for work functions.
  • Excellent interpersonal and communication skills (written and verbal).
  • Preferred Qualifications

  • Bachelor's degree with two (2) years administrative experience.
  • Familiarity with standard concepts, practices, and procedures within an academic unit.
  • Experience with People Soft, SharePoint and OneDrive.
  • Working Conditions Special Conditions for Eligibility Working Title EEO Statement

    UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

    Posting Detail Information

    Number of Vacancies 1

    Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

    Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

    Requirement Questions

    Required fields are indicated with an asterisk ().

  • What is the highest degree you have attained? (Please specify in your resume)
  • Associate's degree
  • Bachelor's degree
  • Master's degree or higher
  • None of the above
  • How many years of experience do you have providing upper level secretarial assistance?
  • None/less than 1 year
  • 1 to 2 years
  • 3 to 4 years
  • 5 years or more
  • How many years of experience do you have in preparing and presenting data reports?
  • None/less than 1 years
  • 1 to 2 years
  • 3 to 4 years
  • 5 years or more
  • What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
  • No skills/Basic
  • Intermediate
  • Advanced
  • Proficient
  • Documents Needed To Apply

    Required Documents

  • Resume or CV
  • Cover/Interest Letter
  • Optional Documents

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