Administrative Assistant I (S04578P)
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Posting Details
Position Information
Posting Number S04578P
Position Title Administrative Assistant I (S04578P)
Department Nursing- Graduate
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal
FLSA
Salary Salary is commensurate based on qualifications and relevant
experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Job Summary
The Administrative Assistant provides high skilled level administrative
assistance in support of the academic programs in the Department of Graduate
Nursing. Assist the Department Chair, Associate Deans, Program Directors,
faculty, and students. Assists with routine operational and business
activities. This position requires exercising of independent judgment,
initiative, and ability to make decisions relative to office operations and
university policy and procedures.
Essential Duties and Responsibilities
Assist the Department Manager with operational activities and tasks
including coordination of financial transactions, maintaining internal
controls to ensure departmental cost centers and Procards are reconciled
monthly.
Arrange travel authorizations and reimbursement requests.
Serves as departmental timekeeper for TCP. Submit work orders for building
maintenance.
Order office supplies and equipment, maintain inventory of supplies,
manage copiers, mail distribution.
Assist with onboarding new employees.
Process and maintain personnel records including recruitment forms,
appointments, terminations, and retirements.
Collect data from incoming employees.
Requests employee card swipe access, office keys, and other supplies and
equipment for new hires.
Monitor departmental email boxes and respond to internal and external
requests from faculty, students, and external licensing agencies.
Assist with curricular changes including updates to course objectives,
course descriptions, syllabi, webpage, and online filing platforms.
Complete and distribute appropriate documents and forms relative to
requests from students, faculty, staff, and administrators.
Assist with requests for student coursework verifications. Assist with
preparation of reports for external agencies.
Meeting and event management.
Plans events including menu selection, room reservations, cost tracking
and RSVPs.
Provide administrative support for faculty committees.
Maintain records, document minutes, schedule meetings, provide
communications.
Collect and compile data.
Prepare and distribute moderately complex reports and forms.
Performs other duties as assigned.
BENEFITS AT UTA
We are proud to offer a comprehensive benefits package to all our employees at
the University.
To help you understand the full value of these benefits, we have created a
tool that calculates the total worth of your compensation package. This tool
takes into account all of the benefits that you are eligible for, including
health insurance, retirement plans, and paid time off. To access this tool and
learn more about the total value of your benefits, please click on the
following link:
https: // resources.uta.edu/hr/services/records/compensation-tools.php
Required Qualifications
Bachelor's degree and one (1) year upper-level administrative
experience.
Familiar with standard concepts, practices, and administrative procedures.
Proven ability to handle multiple projects simultaneously with minimal
supervision.
Excellent verbal and written communication skills.
Proficient organizational and time management skills.
Must display a high level of professionalism.
Solid critical thinking and problem-solving skills.
Proficient in Microsoft Office programs: Word, Excel, Outlook, and
PowerPoint.
Ability to multitask, produce quality work and meet critical deadlines.
Proven ability to work independently and in a team environment.
Must be proactive, take initiative and accept accountability for work
functions.
Excellent interpersonal and communication skills (written and verbal).
Preferred Qualifications
Bachelor's degree with two (2) years administrative experience.
Familiarity with standard concepts, practices, and procedures within an
academic unit.
Experience with People Soft, SharePoint and OneDrive.
Working Conditions
Special Conditions for Eligibility
Working Title
EEO Statement
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. Additionally,
the University prohibits discrimination in employment on the basis of sexual
orientation. A criminal background check will be conducted on finalists. The
UTA is a tobacco free campus.
Posting Detail Information
Number of Vacancies 1
Desired Start Date
Open Date
Review Start Date
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk ().
What is the highest degree you have attained? (Please specify in your resume)
Associate's degree
Bachelor's degree
Master's degree or higher
None of the above
How many years of experience do you have providing upper level secretarial assistance?
None/less than 1 year
1 to 2 years
3 to 4 years
5 years or more
How many years of experience do you have in preparing and presenting data reports?
None/less than 1 years
1 to 2 years
3 to 4 years
5 years or more
What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
No skills/Basic
Intermediate
Advanced
Proficient
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents