Administrative Assistant I (S04349P)
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Posting Details
Position Information
Posting Number S04349P
Position Title Administrative Assistant I (S04349P)
Department Social Work
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal
FLSA
Salary Salary is commensurate based on qualifications and relevant
experience up to $35,320.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Job Summary
The Administrative Assistant I for the Office of Research and Faculty Affairs
(ORFA) provided administrative support to the Office of Research and Faculty
Affairs, including the Associate Dean, Assistant Dean, and PhD Program
Director.
Essential Duties and Responsibilities
Provides administrative assistance to the Associate Dean, Assistant Dean,
PhD Program Director, with programs and activities for the Office of
Research & Faculty Affairs.
Responsible for daily ORFA administrative duties, such as answering
incoming calls, emails, assisting visitors, maintaining the PhD Manual and
Website.
Assists with scheduling, coordinating, and implementation of ORFA events.
Maintains calendar of events and arranges schedules and meetings.
Regular communication with Office of Graduate Studies and the Office of
Records and Registration on PhD admissions and graduations.
Assists with all aspects of the admissions process, enrollment in courses,
maintaining of folders and updated degree plans for the PhD Program.
Communicate with all PhD inquiries made through emails and phone calls/
Tracks and maintain prospective PhD students applications.
Maintains records, document minutes, schedules meetings, provides
communication, and administrative support for the Research and PhD Program
Committee.
Maintains research related filing systems and archives including Digital
Measures, notices of intent, grants submitted, grant tracking spreadsheet,
annual and semi-annual reports for the Dean and Associate Dean.
Assimilates and compiles data to produce final reports.
Required Qualifications
Bachelor's degree with one (1) year upper level secretarial experience.
Equivalent combination of relevant education and experience may be
substituted as appropriate.
Preferred Qualifications
Masters of Social Work (MSW) Degree.
Excellent oral and written communication skills.
Experience with MyMav (PeopleSoft), and document imaging experience
(Image Now). Experience with MS Office (Word, Excel, Powerpoint, etc),
creating posters, and flyers (Piktochart, Prezi)
Knowledge of office management principle, methods and procedures to
complete work assignments.
Ability to work independently and carry out a variety of critical and time
sensitive projects without detailed instructions.
Working Conditions
Special Conditions for Eligibility
Working Title
EEO Statement
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women,
veterans and persons with disabilities are encouraged to apply. Additionally,
the University prohibits discrimination in employment on the basis of sexual
orientation. A criminal background check will be conducted on finalists. The
UTA is a tobacco free campus.
Posting Detail Information
Number of Vacancies 1
Desired Start Date
Open Date
Review Start Date
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: school name,
degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk ().
What is the highest degree you have attained? (Please specify in your resume)
Associate's degree
Bachelor's degree
Master's degree or higher
None of the above
How many years of experience do you have working in higher education?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
