Administrative Assistant I (S04276P)

University of Texas at Arlington
March 17, 2023
Offerd Salary:$35,000
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
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Position Information

Posting Number S04276P

Position Title Administrative Assistant I (S04276P) Department Electrical Engineering Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday 8:00 a.m. – 5:00 p.m.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience up to $35,000. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Job Summary

Provide varied administrative support within the Advising Office of the Department of Electrical Engineering. Duties include relieving the Advisors of a variety of administrative duties, tracking applications/admissions, communication with students via email, phone and in person. Assists with course scheduling and other course-related matters. Processes student payroll assignments. Processes student travel-related documentation and miscellaneous reimbursements. Performs other duties as assigned.

Essential Duties and Responsibilities

  • Supports Advising Office processes by making decisions which require an understanding of the functions, programs, and policies of The University of Texas at Arlington and Department.
  • Acts as communication aid and point of contact within the Advising Office.
  • Greets students, answers main Advising Office phone and returns calls and emails promptly.
  • Enters course schedules and catalog entries, room assignments, attaches professor and GTA names to courses.
  • Supports Advisors with tasks which include printing transcripts, maintaining student files, enrollment and admission assistance, graduate degree plans, petitions.
  • Enters student payroll assignments, and performs Timekeeper duties for student employees.
  • Enters related documents for payroll changes and terminations.
  • Performs financial related matters including student travel authorizations and reimbursement, miscellaneous student reimbursements.
  • Orders small amount of office supplies used the the Advising Office.
  • Requests service and supplies for the Advising Office copier.
  • Performs other duties as assigned.
  • Required Qualifications

  • Bachelor's degree with one (1) year of upper level administrative assistant experience, or high school with five (5) years of increasingly responsible administrative or clerical experience.
  • Intermediate or above skills in Outlook, Word, and Excel.
  • Excellent verbal and written communication skills.
  • Preferred Qualifications

  • Bachelor's degree with two (2) years of administrative or clerical experience, or equivalent experience with high school and six (6) years of increasingly responsible administrative or clerical experience.
  • Experience with PeopleSoft based system.
  • Working Conditions Special Conditions for Eligibility Working Title EEO Statement

    UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

    Posting Detail Information

    Number of Vacancies 1

    Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

    Requirement Questions

    Required fields are indicated with an asterisk ().

  • How many years of increasingly responsible administrative, secretarial, and clerical experience do you have?
  • None/less than 1 year
  • 1 to 2 years
  • 3 to 4 years
  • 5 years or more
  • What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
  • No skills/Basic
  • Intermediate
  • Advanced
  • Proficient
  • How many years of progressively responsible experience do you have within an advising, counseling, administrative, and/or educational capacity working with students?
  • None/less than 3 years
  • 3 to 4 years
  • 5 to 6 years
  • 7 years or more
  • What is your skill level working within the UT Share-PeopleSoft systems? (Proficient is the highest level)
  • No skill/basic
  • Intermediate
  • Advanced
  • Proficient
  • Documents Needed To Apply

    Required Documents

  • Resume or CV
  • Cover/Interest Letter
  • References (Additional)
  • Optional Documents

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