Administrative Assistant I-Information Technology

Laredo Community College
May 26, 2023
Offerd Salary:$15.09 - $18.75
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Administrative Assistant I-Information Technology


$15.09 - $18.75 Hourly


Laredo, TX 78040

Job Type

Full Time

Job Number



Information Technology


Information Technology

Opening Date


Closing Date

5/26/2023 11:59 PM Central

Pay Grade


  • Description
  • Benefits
  • Questions
  • Duties and Responsibilities

    Essential Duties and Responsibilities

    The Administrative Assistant reports directly to the Associate Vice President of Information Technology and performs administrative duties and the day-to- day operations associated with the Information Technology office.

    Characteristic Duties and Responsibilities

  • Assists in preparing the annual budget documentation and other administrative functions for the division.

  • Maintains close communication with all divisional managers regarding correspondence, files, and reports.

  • Schedules meetings and appointments and ensures that meeting rooms are reserved, and audio-visual equipment is available as necessary.

  • Attends general meetings called by the Information Technology, takes notes, prepares and distributes minutes of meetings.

  • Prepares and distributes materials pertaining to divisional affairs for Board of Trustees meetings.

  • Works closely with divisional managers and provides advice regarding budgets and account numbers.

  • Prepares routine and confidential letters, forms, reports, memoranda, and other material from rough drafts, copy instructions, and/or shorthand notes.

  • Develops and initiates office forms and procedures and recommends methods for improving existing procedures.

  • Receives, sorts, and screens incoming mail and routes outgoing mail.

  • Greets screens, directs and provides information to visitors.

  • Places, answers, screens, and directs telephone calls, taking messages when required.

  • Maintains a variety of complex files and records, including confidential matters.

  • Collects and compiles data and prepares divisional reports as required.

  • Reviews records, reports, and other material for clerical and arithmetic accuracy and completeness.

  • Trains and supervises work-study students assigned to the Information Technology department.

  • Facilitates all required record keeping of meetings and other special functions for the department.

  • Acts as divisional office manager for the divisional unit.

  • Performs other related duties assigned.

  • Qualifications/Certifications/Licenses/Skills

    NOTICE: Required Documents

    To be considered for this position, you are required to upload your high school diploma or unofficial transcript, or GED certificate. If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.


  • Associate's degree (A.A.) or equivalent from a two-year College or technical school: and/or two years related experience and/or training; or equivalent combination of education and experience.

  • Secretarial experience to a high-level administrator in an educational setting or higher-level general office administration may be substituted for education.

  • Knowledge, Skills and Abilities

  • Thorough knowledge of office procedures, complex filing techniques, and clerical practices and methods.
  • Correct business English, spelling, and basic mathematics.
  • Knowledge of proper telephone etiquette.
  • Ability to follow oral and written instructions.
  • Make computations and tabulations rapidly and accurately.
  • Plan and organize work.
  • Knowledge of basic accounting principles is desirable.
  • Typing speed of 55 words per minute.
  • Able to use a personal computer, memory typewriter, calculator, and office machines.
  • Able to establish and maintain effective working relationships with administrative staff, faculty, students, and the public.
  • Have initiative and cooperative attitude, work by priorities, and willingly follow established policies and procedures.
  • Additional Information

    Supervision Exercised


    Supervision Received

    Associate Vice President of Information Technology

    Physical Requirements

    While performing the duties of this job, the employee is regularly required to sit.

    The employee is occasionally required to stand, walk, stoop, kneel, or crouch.

    The employee must occasionally lift and/or move items weighing up to 50 pounds.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Work Environment

    Work is performed in a standard office environment.

    Work inside a well-lighted and air-conditioned area most of the time.

    The noise level in the work environment is usually quiet to moderate.


    Required to work safely and follow safety rules.

    Report unsafe working conditions and behavior.

    Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

    Special Conditions

    Immediate supervisor may assign other duties.

    May be required to work outside regular working hours, as needed.

    May be required to work at a different college work site or campus as needed.

    EEO Statement

    In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.

    Foreign Degrees

    Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. https:// StateCertification/ForeignCredentialEvaluationServices/ https:// www.


    The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.

    Laredo College offers a comprehensive benefit package. To read more about our Benefits, please visit this page on our College website


    Laredo College requires a background check for all positions which means a Criminal Background Check and references are required. Are you willing to have such checks conducted in order to be considered for employment?

  • Yes
  • No
  • 02

    Do you have the required education as stated in the job description?

  • Yes
  • No
  • 03

    Do you have the required experience as per the job description?

  • Yes
  • No
  • 04

    Do you meet the qualifications as stated in the job description?

  • Yes
  • No
  • Required Question


    Laredo College


     West End Washington Street

    Laredo, Texas, 78040




     https:// www.

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