Administrative Assistant for the School of Business

William Carey University
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A

Job Summary

Under the supervision of the Dean of the School of Business, the administrative assistant/receptionist performs duties relative to service of faculty, staff, and the general public in carrying out functions of the School of Business.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties.

  • Assist the university in implementing the Statement of Purpose
  • Assist the university in implementing the long-range institutional and financial plans
  • Participate in the annual evaluation of the effectiveness of the School of Business
  • Maintain student files for student advisement and correspondence
  • Maintain student tracking logs
  • Enter student schedules and other information into CAMS
  • Supervise work-study students assigned to the office
  • Perform office duties which include answering the phone, providing information for students, making appointments, and ordering office supplies
  • Maintain rapport with all persons who interact with the School of Business
  • Organize materials for School of Business faculty meetings. Take minutes of the meetings
  • Work closely with other university offices to provide adequate flow of information such as rosters, registration forms, absentee follow-up reports, maintenance and IT work orders
  • Maintain class schedules and room utilization charts for the School of Business
  • Prepare and track applications for degree for undergraduate and graduate students
  • Track contact with prospective students
  • Order textbooks for faculty
  • Prepare departmental correspondence
  • Scan and copy documents for faculty
  • Issue and track keys for use of the Business Building
  • Coordinate School of Business events
  • Assist with School of Business student organization activities
  • Archive student records and departmental documents
  • Receive, sort, and deliver mail
  • Organize information for student advisement
  • Required Qualifications

  • Ability to use common office productivity software, including Microsoft Office suite (Word, Excel, Access, and Outlook)
  • Ability to learn WCU's CAMS system
  • Ability to solve practical problems and deal with a variety of situations and people
  • Ability to respect and adhere to the Family Educational Rights and Privacy Act
  • High school diploma
  • Preferred Qualifications

  • Experience as an administrative assistant
  • Bachelor's degree
  • Physical Demands

  • Must possess mobility to work in a standard office setting, and to use standard office equipment including a computer
  • Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone
  • Must have the ability to sit or stand for extended periods of time
  • Must have strength and agility to move files, paper boxes, and minor office equipment
  • Required Application Documents

    Please upload the following documents with your application:

  • Resume/Vitae
  • Cover Letter
  • From this employer

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