Administrative Assistant for Student Counseling Services

University of Southern Mississippi
July 31, 2023
Offerd Salary:$600 milli
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Administrative Assistant for Student Counseling Services

The University of Southern Mississippi is currently accepting applications for the position of Administrative Assistant for Student Counseling Services.

Position Details

Location Hattiesburg

118 College Drive Hattiesburg, Mississippi, 39406-0001 United States Division VP Student Affairs Position Type Staff Employment Status Full Time Grant Funded No Pay Grade


Posting Close Date July 31, 2023

Special Instructions to Applicants Please complete application and submit cover letter along with resume.

Job Summary: Manages office to include coordinating and arranging counseling appointments; supervising and coordinating clerical workers; and monitoring and maintaining budget transactions for departmental accounts, purchasing and leasing agreements under supervision of the Director or designee.

Primary Job Duties and Responsibilities:

  • Answers telephone, greets visitors, and directs calls/individuals to appropriate person; makes photocopies as requested; and opens and routes mail.
  • Supervises and coordinates schedules/appointments of professional staff and graduate assistants, coordinates meetings, and makes travel arrangements.
  • Initiates, at the direction of the Director or designee, purchasing and leasing of equipment and materials for the Center and maintains inventory control of equipment and other materials which have been purchased.
  • Monitors and maintains budget transactions for departmental account to include the purchasing and upkeep of office supplies and posting and balancing account with monthly detail budget reports from Controller's Office.
  • Functions as office courier to perform activities such as picking up mail, delivering documents to offices on campus, and picking up supplies.
  • Supervise student workers.
  • Supervisory responsibilities include training, planning, assigning, and directing work as well as appraising performance under the direction of the Director and/or Assistant Director.
  • Performs other duties as assigned.
  • Minimum Qualifications: Associate's degree from an accredited college or university and six months related experience and/or training in office management, clerical duties or college campus supports; or equivalent combination of education and experience.

    Knowledge, Skills, and Abilities (KSA):

  • Adept in Microsoft Office and Microsoft technologies.
  • Ability to demonstrate sensitivity, respect, and be discreet when dealing with confidential matters.
  • Knowledge of entry-level accounting and budgetary practices, and procedures with the ability to create spreadsheets and track expenses.
  • Skill in completing assignments accurately and with attention to detail.
  • Must have excellent communication skills and the ability to be compassionate and empathetic while working with a diverse population.
  • Knowledge of, or the ability to learn, University policies and procedures.
  • Excellent organization and time management skills.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to seek appropriate assistance for mental health emergencies.
  • Ability to take and give direction appropriately.
  • Ability to work collaboratively as a member of a team.
  • Preferred Qualifications: Bachelor's degree with prior experience and/or training in office management, clerical duties or college campus supports.

    About The University of Southern Mississippi The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 131 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others. USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.

    As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.

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