Administrative Assistant for Alumni, Parent & Donor Engagement

California Baptist University
June 12, 2023
Offerd Salary:$18.00 to $23.00
Working address:N/A
Contract Type:Open-ended
Working Time:Part time
Working type:N/A
Ref info:N/A
Posting Details

Position Information

Job Title Administrative Assistant for Alumni, Parent & Donor Engagement

Posting Number S1266P Pay Range

The compensation for this appointment will range from $18.00 to $23.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information


Under the direction and general supervision of the Senior Director of Alumni, Parent and Donor Engagement, the Administrative Assistant for Alumni, Parent & Donor Engagement oversees and coordinates the day-to-day activities of the office and serves as the principal point of administrative contact and liaison with internal and external constituencies. May provide specialist services in the areas of public and community relations, department events, general business administration, and/or alumni and parent affairs.

Essential Duties and Responsibilities

Other duties may be assigned.

  • Provides administrative support to the Senior Director of Alumni, Parent & Donor Engagement.
  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions; coordinates and attends committee meetings.
  • Oversees and administers the office's day-to-day activities; develops policies, procedures, and systems that ensure productive and efficient office operation. Maintains department budgets and processes weekly requisitions for all cost centers in the department.
  • Acts as custodian of alumni and parent documents and records.
  • Creates and maintains database and spreadsheet files for budgets, events, and all department records.
  • Arranges and coordinates travel schedules and reservations.
  • Assists with regional events and alumni affinity groups, in conjunction with athletics, music, development staff, etc. to maximize alumni constituent engagement.
  • Serves as the contact person for alumni to easily engage with the University, primarily focused on: Alumni and family updates (employment, continuing education, marriages, families, death, etc.), employment and internship opportunities, volunteer opportunities, and referral of prospective students.
  • Coordinates the preparation of agendas and minutes, room reservations, meeting schedules/notifications, elections, etc., for the Alumni Board, Parent Executive Council, and Parent Prayer group gatherings.
  • Assists with the membership functions of the Alumni, Parent, and Grandparent Associations.
  • Manages the Alumni Directory, both print and electronic versions, as necessary, to help maintain an accurate alumni database.
  • Works with schools and departments to strengthen the organization and institutional relationships to better support ongoing alumni events within the university, and the college community.
  • Coordinates regional and national alumni events acting as the administrative liaison assisting with agendas, travel, activities, and program.
  • Assists the Senior Director with maintaining all contracts/agreements with outside vendors.
  • Supervisory Responsibilities

    This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

    Other Knowledge Skills and Abilities

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Skill in the use of personal computers and related software applications.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • High level of written and verbal communication skills.
  • Ability to gather data, compile information, and prepare reports.
  • Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, student body, and alumni.
  • Strong organizational skills.
  • Ability to coordinate and organize meetings and/or special events.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to create, compose, and edit written materials.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to generate and execute creative ideas, as well as be able to manage multiple projects simultaneously.
  • Must be highly organized who is able to remain calm in a fast-paced environment.
  • Attention to detail and ability to follow through with projects.
  • Education and/or Experience

    Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

    Posting Detail Information

    Open Date 05/03/2023

    Remove from Web 08/31/2023 Open Until Filled Yes Special Instructions to Applicants

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, and sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard, typewriter or other office equipment. Requires visual acuity to read words and numbers; and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

    Nondiscrimination Statement

    State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

    Quick Link to Posting https: //

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Are you a Christian?
  • Yes
  • No
  • Do you attend church regularly?
  • Yes
  • No
  • If no, please explain (required):
  • (Open Ended Question)

  • Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
  • Yes (I am familiar and not in conflict)
  • No (I am in conflict or not familiar)
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Letter of Reference 1
  • Letter of Reference 2
  • Other Document
  • Other Document 2
  • From this employer

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