Administrative Assistant, College of Nursing and Health Professions

Valparaiso University
September 24, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A

The Administrative Assistant supports the CONHP faculty and dean's office in meeting our student's academic needs; answering questions from the public and/or directing them to other campus departments as necessary. They must meet the diverse needs and requests to assist a variety of constituents (students, faculty, clinical sites, prospective families). Examples include gathering information, maintaining databases, and meeting multiple task deadlines in a timely manner. Learning new systems as they are integrated into our college, and determining the best uses of these systems (EXXAT, Google, Survey Monkey, ACOTE).

This position is eligible for remote work.

Major Responsibilities:

  • Coordinate with undergraduate and graduate clinical coordinators across our various programs regarding the preparation and maintenance of agency contracts, letters of agreements, and other clinical placement and documents as needed
  • Provide administrative support to the OT Program Director and Academic Fieldwork Coordinator with management of clinical assessment and evaluation
  • Take minutes and maintain materials for CONHP committees as assigned
  • Maintain accurate records and data for accreditation purposes including site visit preparation and ongoing maintenance of program information with accrediting body
  • Customer service and communication
  • Required Knowledge and Skills:

  • A bachelor's degree is preferred
  • Office experience
  • Familiarity with various software programs, including word processing, spreadsheets, databases, Google, email, EXXAT, Survey Monkey, and ACOTE
  • Ability to research using the Internet
  • Familiarity with various types of office machines and equipment
  • Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.

    All offers of employment with Valparaiso University are contingent upon clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, background checks will also include credit history. Background checks will be conducted on all final candidates for employment.

    To be considered for this position you must upload:

  • Cover letter
  • Resume
  • List of 3 professional references
  • Answer all the application questions
  • Please address cover letter to:

    Karen Stacy, Administrative Assistant to the Dean

    Valparaiso University

    Valparaiso, Indiana 46383

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