Administrative Assistant, Chemistry & Physics

Belmont University
March 16, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Administrative Assistant, Chemistry & Physics

We are now accepting applications for a qualified Administrative Assistant, Chemistry & Physics at Belmont University.

Employment Type


Internal Job Category

Non-Exempt (Staff) Full-Time


Chemistry & Physics


Primary Duties and Responsibilities:

Serves as staff support for full-time and adjunct faculty and performs a wide range of administrative support services for the Department/School assigned.

  • Provide general office administration for the Department of Chemistry & Physics (CEM/PHY) including maintaining departmental records, ensuring office adherence to University policies and procedures, supervising student workers, and managing office inventory.
  • Provide general support to full and part-time faculty in CEM/PHY including soliciting, submitting, and monitoring textbook and desk copy requests, entering library orders, and assisting faculty as needed with BannerWeb, DegreeWorks, and other university systems.
  • Coordinate room reservations for faculty and staff across campus for JAAC, Serve as a first point-of-contact for students and visitors (by phone and in person).
  • Provide information to faculty, staff, students and general public related to Belmont University and College policy, procedures, and general operations. Interact effectively and professionally with numerous persons and organizations on and off campus.
  • Point of contact for faculty and staff with classroom issues on the fourth floor of the Janet Ayers Academic Center.
  • Report building/maintenance/IT issues and monitoring these issues.
  • Coordinate departmental purchasing in conjunction with Dean’s Assistant for the College of Sciences and Mathematics (CSM).
  • Responsible for entering departmental budget and track purchases for the department.
  • Assists in facilitating conference attendance for faculty and students in the Department of Chemistry/Physics with travel.
  • Assist with the Office of Career Development and First Destination Follow Up for CSM graduates.
  • Oversees CSM academic course schedule development from an administrative perspective as the CSM Dean's delegate.
  • Communicates with the Provost's Office, the Registrar's Office, the CSM Dean, and CSM Department Chairs in the organization and creation of semester schedules. Using Banner Schedule System (SSASECT), enters class schedules, assigning lab space as requested by chairs; Works with Dean and the EMS Coordinator to resolve classroom issues after EMS scheduling software has assigned space; Updates schedule to reflect cancellations, additions, rescheduling or modification of classes.
  • Assist with departmental event planning and promotion including convocation events. Facilitate operation of SURFS summer program.
  • Provides support for Commencement and other occasional activities and events that may occur on evenings and weekends.
  • The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
  • Required Qualifications : Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service.

  • Must have working understanding of budgeting and bookkeeping.
  • Ability to work with numerous software programs including Word, Excel, and Office.
  • Ability to learn Belmont systems such as Banner, Argos, and Hannon Hill.
  • Must possess general working knowledge of busy office settings and use of equipment.
  • Must be a self-motivated person with excellent customer service skills and the ability to work efficiently with frequent interruptions and be able to effectively handle multiple tasks.
  • Must be able to interact professionally and effectively with students, faculty, other staff members, and outside visitors to the department.
  • Must be able to handle sensitive materials in a confidential manner.
  • Must have excellent communication skills, both oral and written.
  • Required Education High School Diploma or equivalent. Some college coursework preferred.

    Required Experience 0-2 years office or customer service experience.

    The selected candidate will be required to complete a background check satisfactory to the University.

    Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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