Administration Officer

University of Queensland
November 26, 2023
Offerd Salary:$74,378
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
  • Global Partnerships

  • Be part of an organisation with a meaningful purpose and impact

  • Join a university ranked in the world's top 50

  • 17% superannuation contributions and 17.5% annual leave loading

  • Based at the picturesque St Lucia Campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • Access to flexible working arrangements including hybrid on site/WFH options

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Discounted parking (from just $5 a day)

  • Salary packaging options

  • About This Opportunity

    We are seeking a motivated and organised Administration Officer to assists the Office Manager in providing high-level administrative support to the UQ Global Partnerships portfolio. Reporting to the Office Manager, Global Partnerships, the role is responsible for delivering a wide range of administrative processes in support of team/office outcomes.

    Duties and responsibilities include, but are not limited to:

  • Ordering equipment supplies and materials for ensuring the availability of required items to Global Partnerships

  • Distributing University materials and information to key stakeholders such as global sponsors

  • Responsible for purchasing/invoicing via Unifi system and providing administrative support to the Office Manager

  • Coordinating events/visits and all related requirements including venue, catering and updating calendar such as for IAP

  • Facilitate timely travel, accommodation and financial arrangements for domestic and overseas travel

  • Responding to inquiries from a wide variety of internal and external stakeholders for the purpose of providing information, facilitating communication and guidance

  • Filtering and executing email enquires relevant functional email accounts and CRM

  • Coordinating student mobilisation including pre-arrival processes and provision of information, airport reception, temporary accommodation, OSHC and Australia Awards travel processes (reunion, fieldwork, return home and conference travel)

  • Proving administrative support and data entry in OASIS and PeopleSoft including variations, arrivals, travel, family entries, theses submissions, awards, enrolled student status changes, contact details and departures/finalisation details

  • Building internal partnerships to ensure the seamless provision of information and services to stakeholders. This includes, but is not limited to, Future Students, Ventures, International Admissions, the Graduate School, Faculties & Institutes, Student Services, Student Fees, Financial and Business Services, and UQ College

  • Provide support for other team sections during peak periods, or as requested

  • Perform other duties as requested by the Office Manager, Global Partnerships

  • This is a Full-time (100% FTE), Continuing position. At HEW Level 5 , the full-time equivalent base salary will be in the range of $74,378.89 to $82,842.92 plus a generous super allowance of up to 17% superannuation. The total FTE package will be in the range $87,023.30 – $96,926.22 per annum.

    About You
  • Bachelor's degree or an equivalent combination of relevant experience and/or education/training

  • Well-developed organisational and planning skills, with the ability to prioritise, work under pressure and meet deadlines with a minimum of direct supervision

  • High level of accuracy and attention to detail and ability to follow policy and procedures, exercise initiative and make sound judgments

  • Strong interpersonal skills and client service focus with a demonstrated ability to liaise effectively with people from diverse backgrounds and sensitivities and awareness of cultural differences

  • Demonstrated ability to work effectively in a team environment, whilst taking full accountability for the efficient delivery of set tasks within agreed timeframes and service standards

  • High level of computer competency, including Microsoft Office suite of programs, email and relevant higher education software experience such as PeopleSoft, OASIS and CRM

  • Knowledge of the higher education sector, particularly in relation to international education is desirable

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact Mr Johan Arnberg [email protected].

    For application queries, please contact stating the job reference number in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section (Maximum 2 pages)

  • Resume

  • Please note that you will be asked to add all documents into the one upload box labelled ‘resume', which is step one of the application form.

    Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in our broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close 26 November 2023 at 11.00pm AEST (R-31955).

    From this employer

    Recent blogs

    Recent news