Administration Assistant

University of Queensland
November 22, 2023
Offerd Salary:$68,735 - $72,968
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
  • Rural Clinical School – University of Queensland

  • Broaden your career within one of QLD's largest employers.

  • Belong to a vibrant community where your work genuinely makes an impact.

  • Strong commitment and action toward a diverse and inclusive workforce

  • Based at Toowoomba

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements, flexible start/finish times, purchased leave, and a condensed fortnight.

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • Salary packaging options

  • About This Opportunity

    An opportunity exists for an Administrative Assistant to provide a wide range of office coordination and administrative support activities to the UQ Rural Clinical School Toowoomba Regional Clinical Unit The role involves high level customer service, reception and administrative support, processing bookings and relevant financials, liaising with internal and external stakeholders, and facilitating the efficient and effective functioning of the office's day to day procedures, operations, logistics and assurance of standards.

    This position reports to the Team Leader.

    Key responsibilities will include:

  • Perform administrative duties, such as document maintenance & retrieval, recordkeeping, preparing routine correspondence, logging & distribution of mail. Participate in the review and improvement of administrative processes.

  • Work closely with the team to assist with issues relevant to the management and maintenance of building facilities and services.

  • Administer relevant financial in line with University financial policy and procedures to ensure the effective and orderly running of the office.

  • Travel and Out of Hours Work

  • Attendance at programs and/or functions outside normal business hours may be required and will be remunerated in accordance with standard University policy.

  • This position may require some travel, the individual must be willing to undertake air travel and needed particularly between the Rural Clinical School sites and any of the University's domestic campuses or locations.

  • This is a full-time (100%), fixed-term position through to the 31st December 2024.

    At HEW level 4, the full-time equivalent base salary will be in the range $68,735 - $72,968, plus a generous super allowance of up to 17%. The total FTE package will be up to $80,420 - $85,372 annually.

    As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases – at least once a year.

    About You

    We are seeking a motivated, organised, and reliable Administration Assistant to support the effective and efficient operation of the UQ Toowoomba Regional Clinical Unit.

    Applicants should possess a Cert IV or Diploma with relevant work experience or an equivalent combination of relevant experience and/or education/training. Additionally, you will demonstrate:

  • High level of organisational, record-keeping and time management skills.

  • Experience in the preparation and drafting of correspondence and other material such as minutes.

  • High level computer skills in a variety of packages and the ability to become an effective user of business enterprise systems.

  • Ability to work independently, and within a team environment, using initiative, judgement, and discretion.

  • Excellent interpersonal skills including the ability to communicate and liaise effectively with diverse groups within and external to the University and work co-operatively with colleagues across the organisation.

  • A strong orientation to the provision of a high level of customer service

  • Excellent accuracy, analytical skills and attention to detail

  • Ability to maintain confidentiality.

  • Current Class C Driver's licence.

  • Desirable experience in and a commitment to living and working in rural and/or regional Australia.

  • Knowledge of Tertiary Education sector business practices and processes would be an advantage.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
  • Questions?

    For more information about this opportunity, please contact Ms Trudy Stone, Team Leader UQRCS Toowoomba via [email protected]

    For application queries or a full position description, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Comprehensive cover letter addressing the ‘About You' section.

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected]

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Wednesday 22nd November at 11.00pm AEST (Job Reference Number - R-32085). Please note that interviews have been tentatively scheduled for week commencing 27th November.

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