Administration and Event Support Officer

University of Melbourne
November 26, 2023
Offerd Salary:$73,943 – $78,476
Working address:N/A
Contract Type:Fixed-term until 9 A
Working Time:Full time
Working type:N/A
Ref info:N/A
Administration and Event Support Officer

Job no: 0048715 Location: Parkville Role type: Full-time; Fixed-term until 9 April 2024 Faculty: Faculty of Business and Economics Department/School: Melbourne School of Professional and Continuing Education (MSPACE) Salary: UOM 4 – $73,943 – $78,476 p.a. plus 17% super

  • Provide professional and accurate administration assistance
  • Join a collaborative and supportive team
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
  • About the Role In this role, you will provide professional and accurate administration assistance to the Project Team to enable smooth delivery of services to clients and customers. The scope of activities includes enquiry response, management support, administration associated with financial transactions and contracts, travel arrangements, and general office and operational tasks. This position will provide high level customer service to internal and external stakeholders, and is expected to quickly develop a strong understanding of the MSPACE relationships, priorities, and projects.

    Your responsibilities will include:

  • Providing general administrative support such as arranging building access, IT and equipment for new staff and visitors, and order stationery and equipment supplies.
  • Preparing and processing invoices, reimbursements, reconciliation of purchasing cards, code corporate credit card statements, prepare standard contracts, and monitor event income and expenditure against budgets.
  • Organising travel arrangements including bookings, itineraries and diaries in line with University policy and procedures.
  • Who We Are Looking For To be considered for this position, you must have completed a diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training. You should have well-developed verbal and written communication skills, experience in successfully providing administrative support, and the ability to work independently and as part of a team to achieve results.

    As the successful candidate, you will also have demonstrated experience in the coordination of high-quality events, courses, and/or other public programs, providing exceptional customer service to a diverse range of clients. You will possess proven organisation and time management skills, attention to detail, a high level of accuracy, and a high level of proficiency in the Microsoft Office suite.

    You will also have:

  • Completion of a diploma level qualification with relevant work-related experience, (or completion of a certificate level qualification with work experience), or an equivalent combination of relevant experience and/or education/training.
  • Attention to detail and a high level of accuracy.
  • High level of proficiency in the Microsoft Office suite.
  • For further information regarding responsibilities and requirements, please refer to the attached PD.

    This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

    Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

    Your New Team – Melbourne School of Professional and Continuing Education (MSPACE) At MSPACE, we pride ourselves on our commitment to providing responsive customer service and maintaining strong relationships with our stakeholders. If you are passionate about working in a team environment to deliver high- quality projects and programs, then this could be the perfect opportunity for you.

    What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check outour benefits page!

    About the University of Melbourne We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

    Be Yourself The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

    Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

    For further information, including our 2023-2027 Indigenous strategy please visit -https: //

    Join Us! If you feel this role is right for you, please apply with the following documents:

  • Resume
  • Cover Letter outlining your interest and experience
  • Please note that you are not required to respond to the selection criteria in the Position Description.

    ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to https://

    If you have any questions regarding the recruitment process, please feel free to contact Nick Petersen via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

    If you have any particular questions regarding the job please follow the details listed on the Position Description.

    Advertised: 10 Nov 2023 12:05 AM AUS Eastern Daylight Time

    Applications close: 26 Nov 2023 11:55 PM AUS Eastern Daylight Time

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