Contact:N/A
Offerd Salary:£21,730 - £23,177
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Contract Type:Other
Working Time:Full time
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Accounts Payable Officer NHS AfC: Band 3

Main area

Finance

Grade

NHS AfC: Band 3

Contract

Permanent

Hours

Full time - 37.5 hours per week

Job ref

188-AC5406

Site

University Hospital Southampton

Town

Southampton

Salary

£21,730 - £23,177 pa

Salary period

Yearly

Closing

06/12/2022 23:59

Interview date

20/12/2022
Job overview

The University Hospital Southampton NHS Foundation Trust provides services to 1.9 million people living in Southampton and south Hampshire, while also providing specialist services such as neurosciences, cardiac services, and children's intensive care to the wider area. The Trust is made up of 6 locations with Southampton General Hospital being the largest, running specialist services, emergency, and critical care along with outpatient clinics, diagnostic and treatment work, surgery, research, education and training. This is a large and busy site.

We have a role for Finance Officer – Accounts Payable at Southampton General Hospital (Tremona Road, Southampton, SO16 6YD). The team has a responsibility to ensure that we adher to the better payment practice code to ensure our suppliers are paid on time.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Working for our organisation What we can offer you

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed job description and main responsibilities In this role you will:

• Provide expert system knowledge of accounts payable and relevant information and guidance • Develop and improve the relationship with other departments by ensuring quick and effective response to queries and complaints • Liaise with suppliers, end users and other professionals to ensure obtain specialist technical advice where necessary • Arrange training programmes for staff • Assist with statement reconciliations where there are invoices/issues • To support the team for queries against invoices that are unable to be cleared via the processing and systems team WHAT WE'RE LOOKING FOR We are looking for someone who can demonstrate experience of using a payables system to investigate and resolve queries relating to accounts payable invoices on hold due to discrepancies between invoices and purchase orders.

The ideal candidate will have:

• Problem solving skills and a positive attitude • Experience in communicating with suppliers and managers over the phone and by email • Ability to cope with pressure • Integrity and professionalism • Be a clear and logical thinker

Additional information

Interviews will be held on Tuesday, 20th December 2022

Should you have any queries, please use the contact details below to get in touch.

Person specification Qualifications / training required Essential criteria
  • Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard
  • Desirable criteria
  • NVQ level 3/Association of Accounting Technicians (AAT) Intermediate Level or equivalent experience
  • Previous or relevant experience necessary Essential criteria
  • Awareness of financial issues and financial systems
  • Knowledge of the Oracle financial systems or similar computer accounting systems
  • Knowledge and understanding of using Microsoft Excel spreadsheets, including formulas, functions and pivot tables
  • Experience of working to and achieving challenging deadlines
  • Experience of working in a large organisation with extensive use of purchase orders
  • Managing the release of holds on invoices
  • Experience of contributing to and following set procedures
  • Aptitudes and skills required Essential criteria
  • Good written and verbal communication with other internal employees and external companies to relate information and instructions to users with issues in a clear, concise way
  • Able to communicate with staff colleagues at all levels up to Director level
  • Numerate
  • Attention to detail and ability to concentrate on data for extended periods of time
  • Accurate & timely production of information
  • Good problem solving & analytical skills
  • Working using own initiative
  • Ability to prioritise and multi-task
  • Ability to cope with variety of tasks
  • Special requirements of the post Essential criteria
  • Supplier sensitivity
  • Empathy
  • Values and behaviours Essential criteria
  • Patients First
  • Always Improving
  • Working Together
  • Must be a clear and logical thinker
  • Positive attitude
  • Problem solving skills
  • Ability to cope with pressure
  • Organised and methodical
  • Follow procedures & guidelines
  • Integrity and professionalism
  • Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

    For more information about our Trust

    Head to our careers portal thinkuhs.co.uk where you'll find information about:

    - Our values and vision - Our services and teams - Benefits we offer our staff - UK professional body registration - Information about our city - Relocating to Southampton - Our fantastic staff and their work

    To find out what our staff think about working here, you may also wish to look at our most recent friends and family test and NHS staff survey results, or our latest CQC report.

    Getting to work - our travel promise

    Getting to work should be as easy as possible and that's why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

    Our commitment to equality

    Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

    UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

    How and why we use your information

    The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

    The European General Data Protection Regulations enhances individuals' rights and safeguards all of their data in place under the DPA. Please click here to see how and why we store your information.

    Find us on social media, we're on: Facebook, Twitter, Instagram, and LinkedIn

    Employer certification / accreditation badges Documents to download
  • Job Description (PDF, 230.0KB)
  • Personal Specification (PDF, 103.8KB)
  • Apply online now

    Further details / informal visits contact

    Name

    Monika Kucharska
    

    Job title

    Accounts Payable Supervisor
    

    Email address

    Monika.kucharska@uhs.nhs.uk
    

    Telephone number

    07716783361
    
    If you have problems applying, contact

    Address

     If you have problems with the
    

    online application form please contact Recruitment Support Services Open Monday to Friday 08:30am to 5:30pm

    Telephone

     01629 690826
    

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