Accounting Manager UAA Shared Services

University of Alaska
January 24, 2023
Contact:N/A
Offerd Salary:$50,000
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Accounting Manager UAA Shared Services
  • Job Number: 522432

  • Classification: Fiscal Professional 2

  • Grade: Grade 79

  • Work type: Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time

  • Administrative Unit: University of Alaska Anchorage

  • School/Business unit: UAA VCAS Shared Services

  • Location: Anchorage

  • Categories: Business/Accounting/Finance

  • Position Summary:

    UAA Shared Services is a newly formed unit at the University of Alaska Anchorage. We deliver efficient, effective, and customer-friendly administrative services in the areas of Human Resources, Research Administration, and Business Services to support the university's teaching, research, and public service missions. Our customers are the University's colleges, departments and administrative units. This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.

    Duties:

    10OTHER: Provides fiscal training, technical support, guidance, and mentorship to SS Fiscal Techs. Performs other related duties incidental to the work described. Cross-trains with, and serves as backup to other fiscal staff.Essential

    25Procurement PROCUREMENT/CONTRACTING/RECONCILING: In collaboration with SS Fiscal Techs, assists with Procard purchases on behalf of department. Serve as backup Procard reconciler for multiple cardholders within the college/department, advises Procard users on policies & procedures as needed and respond to Procard Audits when directed/requested by Procurement Services. Monitor use of all Procard activity on a weekly basis to eliminate/handle fraudulent activity on any cardholder's Procard and quickly resolve and dispute such activity and obtain appropriate documentation. Research any problematic requests with the purchaser and vendors to ensure all expenditures comply with University policy and regulations. Maintain digital and/or paper files for all cardholders. Process gift card/subject payment/petty cash process and collect IRS documents, track and reconcile accounts. In collaboration with SS Fiscal Techs, create requisitions for larger purchases up to $50,000 and monitor purchase orders in Banner. Advises SS Fiscal Tech on which documents are required for purchasing including forms for software purchases, short form contracts, invoicing, contractor status determination, honorariums, certificate of need for restrictive specs, etc. Assists and/or provides guidance to SS Fiscal techs with JVs and backup documentation, prepare invoices for interdepartmental transactions and interdepartmental research service center revenue (recharge centers). Representational/Non- representational expenditures – assists and/or provides guidance to SS Fiscal techs on processes.Essential

    65Finance BUDGET/ACCOUNTS: Monitor fiscal transactions that are maintained and reconciled by Shared Service (SS) Fiscal techs for assigned college(s) and/or department(s). Research anomalies and provide analysis, interpretation and explanation of budget status changes for all orgs as part of monthly reconciliation process. Advise Fiscal Business Partner of any problems that could impact the budget(s). Provide fiscal year projections for department chairs and program director budgets. Assist in department level management reports. Verify activity in Banner including finance and labor reports and initiate corrective actions or labor reallocations when needed. Assign SS Fiscal Techs to prepare journal vouchers, and labor redistributions, and UA Foundation Budget Revisions. Identify appropriate account codes for all purchases. Prepare and/or verify deposits. Oversight of TVEP funds. Create and update spreadsheet entries, and miscellaneous reports for regular scrutiny of restricted account balances and irregularities to reduce audit exceptions. Review all representational and/or non-representational activity within the college for compliance, budgetary and PI approvals. FOUNDATION: Work closely with the Fund & Gift Services Manager on new donations and the depositing process. Monitor all incoming donations, gifts, pledges and scholarships made to the College. Deposit all checks/donations that are received in the College in adherence to the colleges internal processes and UA Foundation guidelines and procedures. Verify balances using Tableau or directly request from Foundation. Notify Fiscal Business Partner of donations exceeding $5,000. Work closely with the fiscal business partner, UA Foundation, UA Advancement and any other area that is awarding the college funds with restrictions and/or conditions of the donation. In collaboration with SS Fiscal Techs, maintain all College UA Foundation and OSP accounts. Track and monitor RDH accounts. Identify and process appropriate reimbursements to the college's restricted holding account. Work with Fund & Gift Service Manager (F&GSM) to verify and track distributed earnings and spendable balances. Compile and provide financial data reports to the Fiscal Business Partner. Maintain professional level of grant and contract management knowledge which includes current knowledge of Federal, State, and local agency requirements related to award administration. Work with SS Research Administration for contract account details to stay in compliance and within reporting requirements for each contract.Essential

    Knowledge, Skills, Abilities: In-depth knowledge of accounting systems with ability to analyze, develop and design improvements to accounting processes. GAAP and government fund accounting; knowledge of and ability to perform technical accounting functions, modeling, cost/revenue analysis, and cost projection; technical skills in the BANNER finance, student, and human resources modules. Ability to follow existing procedures and participate in the development of or improvement of new policies and procedures. Ability to lead.

    Typical Experience:

    2 years professional experience with the BANNER accounting system.

    Required Education or Training:

    Bachelor's degree in accounting, statistics or related field and 2 years professional fiscal experience or an equivalent combination of training and experience.

    Salary Information:

    This is a full-time, 12-month, exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.

    Special Instructions to Applicants:

    This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.

    Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

    Review of applicants will begin immediately, to ensure full consideration you must apply by January 24, 2023.

    To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

    The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

    UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www. alaska.edu/nondiscrimination

    The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

    Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

    If you have any questions regarding this position, please contact Sabrina Haverfield, HR Coordinator Manager, at [email protected]

    Advertised: 18 Jan 2023 Alaskan Standard Time Applications close: 24 Jan 2023 Alaskan Standard Time

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