Accounting Assistant II

Concord University
February 19, 2023
Offerd Salary:Salary is commensurate with education and experience.
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Posting Details

Position Information

Job Category Staff

Position Title Accounting Assistant II Working Title Accounting Assistant II Scheduled Hours Per Week 37.5 FLSA Status Non-Exempt

Job Summary

Job Summary

This role serves as the primary point of contact for students and/or parents regarding any financial responsibility to the University related to future, current and previous enrollment, and performs the majority of the cashiering functions within the Student Accounts Office.

Duties and Responsibilities


Primary Responsibilities

  • · Primary point of contact for students, parents, faculty and staff.

  • Primary cashier window, published external phone listing, and designated office email.
  • Issue parking permits to students, faculty and staff.
  • Cashiering/basic accounting functions:

  • Ensure the timeliness and accuracy of the following on a daily basis:
  • Payments: student accounts, departmental collections, faculty rent, etc.
  • Financial aid refunds
  • Reconciliation report
  • Remote deposit of collected funds
  • Maintain the campus change fund.
  • Maintain the department imprest fund subject to annual audit by the WV State Treasurers' Office.
  • Pre-collection efforts
  • Individual contact to resolve student accounts by published due dates.
  • Assist with collection efforts for the current term.
  • Collection calls, pre- and post-drop for non-payment
  • Manage current installment plans.
  • Collection letters
  • Responsible for the coordination of the refund process with the Registrars' Office, Financial Aid Office, Office of Residential Life, and the Veterans' Certifying Official to ensure all withdrawals are completed in a timely manner.
  • Process and monitor returned checks from receipt to payment/submission to the Magistrates Office for civil summons.
  • Represent the University as summoned.
  • Utilize automation capabilities to ensure office efficiency and accuracy.
  • Ensure ad hoc reports are maintained and updated as needs change.
  • Supervise student workers.
  • Maintain a safe and professional work environment.
  • Participate in cross-training and professional development opportunities as available.
  • % of Time 80 Duty/Responsibility

    Secondary Responsibilities

  • Accounts Receivable/basic accounting functions

  • Manage the student billing process
  • Ensure accurate and complete fee assessment: tuition, housing, dining, and ancillary fees through co-ordination with various on-campus offices.
  • Issue formal student billing statements.
  • Issue confirmation of attendance notifications.

  • Generate third-party invoicing

  • Grants, loans and scholarships from federal, state and private entities.
  • Monitor Veterans' tuition assistance programs
  • Verify allowable tuition and fees based on program regulations.
  • Monitor external collection agency activities
  • % of Time 15 Duty/Responsibility

  • Maintain procedural manuals and document retention compliance for the Student Accounts Office.
  • Perform data entry utilizing approved University databases, currently Ellucian BANNER and wvOASIS.
  • Other duties as assigned by supervisor for efficient departmental operation
  • % of Time 5


    Minimum Education Associate's

    Required Licenses/Certification

    The Associate's degree must be in Business or a related field.

    Notary Public license desired.

    Required Skills

    Knowledge of general office procedures Office software proficiency (Excel, Word, etc) Excellent written and oral communication skills Basic technical skills Accounting software (BANNER preferred) Above average attention to detail

    Required Experience

    Type of experience Needed General office/customer service, staff accounting and office software (Word, Excel)

    Amount of Experience Needed (Months/Years) Over 1 Year, up to 2 years

    Posting Detail Information

    Close Date

    Open Until Filled Yes Additional Information

    Concord University is a small public, comprehensive institution with an enrollment of around 1800 students. The University is located in a scenic, small-town setting in the mountains of southern West Virginia with access to year-round outdoor recreation activities. While life is slower in the Appalachians, Athens is within driving distance to metropolitan areas in West Virginia, Virginia, North Carolina, and Washington, DC.

    Concord has a strong commitment to the principle of diversity and in that spirit seeks a broad representation of candidates including women, minorities, veterans, and individuals with disabilities.

    Applications will only be accepted through Concord University's online application site at https: // Review of applications will begin immediately and will continue until the position is filled.

    Salary is commensurate with education and experience.

    Concord University is an Equal Opportunity/Affirmative Action Employer and encourages all qualified candidates to apply.

    Quick Link to Posting https: //

    Posting Supplemental Questions

    Required fields are indicated with an asterisk ().

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Other Document
  • From this employer

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