Tracking Code
S063
Job Description
APU seeks employees who desire to contribute to our thriving culture by
cultivating community through professional interactions, demonstrating a
posture of lifelong learning, and modeling Christ-like character. Working
together, employees at APU commit to establishing a university atmosphere that
is edifying to God and one another.
The Accounting Analyst is responsible for providing reporting and technical
accounting support. Under the direction of the Controller, the Accounting
Analyst oversees, coordinates, directs and participates in financial record-
keeping, reporting, accounting, and related auditing functions to assure
accurate and timely accounting and reporting of grants and other restricted
funds accordance with GAAP and GASB/FASB, federal, state, county and district
requirements. This position manages tight deadlines and a multitude of
activities including grants and sponsorship administration, reporting and
analysis, annual audit and tax assistance, external reporting activities, and
support of technical accounting activities.
Required Education
BS or BA degree in accounting required.
Master's Degree preferred, CPA preferred.
Required Experience
A minimum of five (5+) years of complex accounting analysis and
accounting experience required, experience preferably in higher education
with an accounting background.
Extensive knowledge of Generally Accepted Accounting Principles (GAAP)
and GASB/FASB standards.
Knowledge of statistical and mathematical presentation of data.
Knowledge of advanced proficiency with current word processing and
spreadsheet software programs, web browsers, query tools, integrated
financial systems, and/or other types of records management systems.
General knowledge of governmental accounting and internal control methods
and related laws, rules, and regulations.
Ability to prepare complex financial statements and reports; understand
and interpret laws and rules; communicate effectively with others inside
and outside the unit, including conveying complex and technical
professional accounting information to non-Accountants.
Primary Duties/Essential Functions
Technical Support 50%
Manages invoicing and develops and maintains tracking tools for research
programs.
Promotes and continually assesses compliance and risk management best
practices in all aspects of operations.
Approves expenditures within proposed and accepted scope of work, produces
reports and works with PIs and other division management staff to ensure
compliance.
Proactively meets with the Director of Grants Management, PIs at multiple
times throughout each project period to discuss fiscal compliance issues
and financial management of restricted funds.
Ensures compliance with the Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Grants (2CFR Part 200),
OMB Circulars A-21, A-110, A-133, and other applicable federal and state
laws, rules and regulations.
Researches and develops resources/tools, and develops and provides
training and other informational sessions to support the PIs and
department staff with financial award management.
Sets up new grant funds and other restricted funds monitoring and tracks
the status of each program through its program life cycle.
Oversees monthly and quarterly invoicing process for grants and other
restricted funds.
Reviews, calculates, and projects potential F&A cost recovery rate for
budgetary purposes, prepares indirect cost proposals and assists in
federal rate negotiation process as needed.
Works closely with the Director of Grants Management in monitoring grant
activity and reports any internal control weaknesses or non-compliance to
the Director of Grants Management and supervisor.
Supports pre-award effort with financial data and the routing process by
reviewing and cross checking budget, calculating cost share and reviewing
the sources identified for funding.
Assists Advancement with administrating pledges.
Calculates annual fringe benefits.
Assists in the development and documentation of business processes and
accounting policies to maintain and strengthen internal controls, to
ensure compliance with University policies and ensure staff adherence.
Manages the ChartFields for the University, establishing new codes and
ensuring that fund/account combinations are appropriate. Upkeeps the
definitions and table for the community.
Provides timely answers to technical accounting questions.
Analyzes transactions from various systems and processes with an emphasis
on improved efficiency.
Assures the proper recording of financial transactions.
Identify actual or potential problems and recommend corrective action.
Assists in the development of University policies and processes to ensure
compliance with changing external regulations.
Works with internal and external "customers” to assure reasonable needs
for information are met; inform and educate where appropriate.
Reporting and Analysis 30%
Prepares and examines reports, with an eye on accuracy and compliance.
Prepares and submits associated quarterly reports i.e. DHH - Payment
Management System.
Assure grant reporting of the University and sponsoring agencies are
fulfilled in a timely and accurate manner.
Prepares cost and revenue analysis, income and expense statements, and
financial projections.
Projects income and expense trends.
Creates tools and metrics to track and analyze implemented process
improvements and ensures that program benchmarks are met and continually
evaluated.
Develops ad hoc reports and analyze for program and division leadership to
support strategic planning for short- and long-term goals.
Collaborates with PIs on monthly actuals to budget variation analysis and
budget development questions.
Serves as a resource for PIs and laboratory managers on reporting related
to the budget and monthly performance.
Proactively monitors, analyzes and reconciles financial activity ensuring
expenditures are allowable, complete, accurate and appropriately
identified and tracked.
Performs impact analysis, informs and consults with the ORG on changes to
regulations.
Oversees final financial reporting obligation to sponsor and closeout in
the general ledger upon award completion by ensuring all costs are
recorded or accrued to the appropriate grant project general ledger
account in accordance with GAAP and applicable grant terms, conditions and
regulations.
Analyzes cost transfer requests and grant budget reallocation requests
according to applicable terms, conditions and regulations.
Prepares and monitors Time & Effort Reports by analyzing payroll records,
personnel action forms and cost shared effort for grant staff.
Prepares governmental reports to maintain compliance.
Prepares internal and external reports and surveys for the grant
restricted funds including ad hoc reports as needed.
Prepares pledge accruals.
Prepares key schedules for financial reporting, both internal and
external.
Audit Support 10%
Coordinates internal quarterly audits and assists in facilitating internal
and external audits of grant funds to fulfill the 2 CFR Part 200 internal
control and other audit requirements.
Prepares for external audits; liaising with auditors to address complex
accounting and related internal control challenges.
Assists with the preparation of the annual financial statement audit and
external financial reports, such as Forms 990.
Work closely with community to address any issues with coding of expenses
and journal adjustments.
Evaluate impact of new GASB/FASB accounting standards as it applies to
financials and participate in planning and developing financial reporting
tools/guides for implementing new standards.
Serve as the prime contact for grants and sponsorship related matters and
their respective external auditors, as needed.
Other Duties 5%
Serves as administrative assistant to the Business Office.
Maintains office files, office equipment, and supplies.
Opens, distributes, and responds to office mail.
Serves as the liaison to outside financial partners.
Collaborates with operating budget requests.
Provides ongoing financial support and performs various complex related
accounting and project management duties as assigned by supervisor and
senior management, including ad hoc reporting and committee membership as
needed.
Performs related duties as assigned and makes a positive contribution as
demonstrated by making suggestions for business office process
improvement, learning new skills, procedures and processes.
Completes special assignments, which include research activities over
complex accounting problems/issues, as required.
Performs other duties related to job description as assigned by
supervisor.
Skills
Strong written and verbal communication skills.
Strong analytical skills.
Excellent multi-tasking, presentation and verbal communication skills.
Ability to query data from database preferably using SQL.
Ability to work with very little supervision.
Ability to prioritize and multi-task various duties and projects for
completion.
Ability to manage details and follow through.
Must be collaborative and an effective team member and business partner.
Mental Demands
Attention to detail, accuracy, and deadlines.
Ability to develop and document procedures.
Ability to work under pressure and demonstrate confidence in exercising
independent judgment and discretion.
Physical Demands
Intermittent sitting and standing, intermittent computer keyboard work.
Substantial repetitive motions with wrist, hand and/or fingers, speaking
and active listening demands.
Ability to pull, push, bend, grasp, reach and lift up to 20 lbs.
Visual Demands
Computer monitor, reading
Environment
Fast paced, multi-tasking, high production/busy office, comfortable
temperatures.
At times multiple conversations occurring simultaneously.
Technologies
Proficient in Google Apps., Microsoft Office, Word, Excel, and PowerPoint.
Familiar with analytical tools including EXCEL and SQL.
PeopleSoft and Adaptive Insights a plus.
Compensation
Grade 13: $68,580-$89,154
Salary will be commensurate with qualifications, experience, and internal
equity.
Azusa Pacific University is a Christ-centered, multicultural community that
values and seeks faculty and staff who are committed to diversity, work
effectively with diverse populations, and engage others in ways that honor our
rich cultural mosaic and biblical foundation.
Click below to discover some of the many benefits APU employees enjoy
including competitive health care options and a generous tuition discount.
https:// www. apu.edu/humanresources/benefits/
You can learn more about APU by watching the stories of faculty, staff, and
alumni as they carry out our mission here: https:// www. apu.edu/stories/.
Azusa Pacific University will conduct a background check on all final
candidates. A review of applications will begin immediately, and the position
will remain open until filled unless otherwise stated. Azusa Pacific
University does not discriminate on the basis of race, color, national origin,
sex, age, disability, or status as a veteran in any of its policies,
practices, or procedures. Women and minorities are encouraged to apply.
Job Location
Azusa, California, United States
Position Type
Full-Time/Regular
