Accounting Analyst - Business Office

Azusa Pacific University
March 17, 2023
Offerd Salary:$68,580-$89,154
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

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Job Description

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Accounting Analyst is responsible for providing reporting and technical accounting support. Under the direction of the Controller, the Accounting Analyst oversees, coordinates, directs and participates in financial record- keeping, reporting, accounting, and related auditing functions to assure accurate and timely accounting and reporting of grants and other restricted funds accordance with GAAP and GASB/FASB, federal, state, county and district requirements. This position manages tight deadlines and a multitude of activities including grants and sponsorship administration, reporting and analysis, annual audit and tax assistance, external reporting activities, and support of technical accounting activities.

Required Education

  • BS or BA degree in accounting required.
  • Master's Degree preferred, CPA preferred.
  • Required Experience

  • A minimum of five (5+) years of complex accounting analysis and accounting experience required, experience preferably in higher education with an accounting background.
  • Extensive knowledge of Generally Accepted Accounting Principles (GAAP) and GASB/FASB standards.
  • Knowledge of statistical and mathematical presentation of data.
  • Knowledge of advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems, and/or other types of records management systems.
  • General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations.
  • Ability to prepare complex financial statements and reports; understand and interpret laws and rules; communicate effectively with others inside and outside the unit, including conveying complex and technical professional accounting information to non-Accountants.
  • Primary Duties/Essential Functions

    Technical Support 50%

  • Manages invoicing and develops and maintains tracking tools for research programs.
  • Promotes and continually assesses compliance and risk management best practices in all aspects of operations.
  • Approves expenditures within proposed and accepted scope of work, produces reports and works with PIs and other division management staff to ensure compliance.
  • Proactively meets with the Director of Grants Management, PIs at multiple times throughout each project period to discuss fiscal compliance issues and financial management of restricted funds.
  • Ensures compliance with the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Grants (2CFR Part 200), OMB Circulars A-21, A-110, A-133, and other applicable federal and state laws, rules and regulations.
  • Researches and develops resources/tools, and develops and provides training and other informational sessions to support the PIs and department staff with financial award management.
  • Sets up new grant funds and other restricted funds monitoring and tracks the status of each program through its program life cycle.
  • Oversees monthly and quarterly invoicing process for grants and other restricted funds.
  • Reviews, calculates, and projects potential F&A cost recovery rate for budgetary purposes, prepares indirect cost proposals and assists in federal rate negotiation process as needed.
  • Works closely with the Director of Grants Management in monitoring grant activity and reports any internal control weaknesses or non-compliance to the Director of Grants Management and supervisor.
  • Supports pre-award effort with financial data and the routing process by reviewing and cross checking budget, calculating cost share and reviewing the sources identified for funding.
  • Assists Advancement with administrating pledges.
  • Calculates annual fringe benefits.
  • Assists in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls, to ensure compliance with University policies and ensure staff adherence.
  • Manages the ChartFields for the University, establishing new codes and ensuring that fund/account combinations are appropriate. Upkeeps the definitions and table for the community.
  • Provides timely answers to technical accounting questions.
  • Analyzes transactions from various systems and processes with an emphasis on improved efficiency.
  • Assures the proper recording of financial transactions.
  • Identify actual or potential problems and recommend corrective action.
  • Assists in the development of University policies and processes to ensure compliance with changing external regulations.
  • Works with internal and external "customers” to assure reasonable needs for information are met; inform and educate where appropriate.
  • Reporting and Analysis 30%

  • Prepares and examines reports, with an eye on accuracy and compliance.
  • Prepares and submits associated quarterly reports i.e. DHH - Payment Management System.
  • Assure grant reporting of the University and sponsoring agencies are fulfilled in a timely and accurate manner.
  • Prepares cost and revenue analysis, income and expense statements, and financial projections.
  • Projects income and expense trends.
  • Creates tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated.
  • Develops ad hoc reports and analyze for program and division leadership to support strategic planning for short- and long-term goals.
  • Collaborates with PIs on monthly actuals to budget variation analysis and budget development questions.
  • Serves as a resource for PIs and laboratory managers on reporting related to the budget and monthly performance.
  • Proactively monitors, analyzes and reconciles financial activity ensuring expenditures are allowable, complete, accurate and appropriately identified and tracked.
  • Performs impact analysis, informs and consults with the ORG on changes to regulations.
  • Oversees final financial reporting obligation to sponsor and closeout in the general ledger upon award completion by ensuring all costs are recorded or accrued to the appropriate grant project general ledger account in accordance with GAAP and applicable grant terms, conditions and regulations.
  • Analyzes cost transfer requests and grant budget reallocation requests according to applicable terms, conditions and regulations.
  • Prepares and monitors Time & Effort Reports by analyzing payroll records, personnel action forms and cost shared effort for grant staff.
  • Prepares governmental reports to maintain compliance.
  • Prepares internal and external reports and surveys for the grant restricted funds including ad hoc reports as needed.
  • Prepares pledge accruals.
  • Prepares key schedules for financial reporting, both internal and external.
  • Audit Support 10%

  • Coordinates internal quarterly audits and assists in facilitating internal and external audits of grant funds to fulfill the 2 CFR Part 200 internal control and other audit requirements.
  • Prepares for external audits; liaising with auditors to address complex accounting and related internal control challenges.
  • Assists with the preparation of the annual financial statement audit and external financial reports, such as Forms 990.
  • Work closely with community to address any issues with coding of expenses and journal adjustments.
  • Evaluate impact of new GASB/FASB accounting standards as it applies to financials and participate in planning and developing financial reporting tools/guides for implementing new standards.
  • Serve as the prime contact for grants and sponsorship related matters and their respective external auditors, as needed.
  • Other Duties 5%

  • Serves as administrative assistant to the Business Office.
  • Maintains office files, office equipment, and supplies.
  • Opens, distributes, and responds to office mail.
  • Serves as the liaison to outside financial partners.
  • Collaborates with operating budget requests.
  • Provides ongoing financial support and performs various complex related accounting and project management duties as assigned by supervisor and senior management, including ad hoc reporting and committee membership as needed.
  • Performs related duties as assigned and makes a positive contribution as demonstrated by making suggestions for business office process improvement, learning new skills, procedures and processes.
  • Completes special assignments, which include research activities over complex accounting problems/issues, as required.
  • Performs other duties related to job description as assigned by supervisor.
  • Skills

  • Strong written and verbal communication skills.
  • Strong analytical skills.
  • Excellent multi-tasking, presentation and verbal communication skills.
  • Ability to query data from database preferably using SQL.
  • Ability to work with very little supervision.
  • Ability to prioritize and multi-task various duties and projects for completion.
  • Ability to manage details and follow through.
  • Must be collaborative and an effective team member and business partner.
  • Mental Demands

  • Attention to detail, accuracy, and deadlines.
  • Ability to develop and document procedures.
  • Ability to work under pressure and demonstrate confidence in exercising independent judgment and discretion.
  • Physical Demands

  • Intermittent sitting and standing, intermittent computer keyboard work.
  • Substantial repetitive motions with wrist, hand and/or fingers, speaking and active listening demands.
  • Ability to pull, push, bend, grasp, reach and lift up to 20 lbs.
  • Visual Demands

  • Computer monitor, reading
  • Environment

  • Fast paced, multi-tasking, high production/busy office, comfortable temperatures.
  • At times multiple conversations occurring simultaneously.
  • Technologies

  • Proficient in Google Apps., Microsoft Office, Word, Excel, and PowerPoint.
  • Familiar with analytical tools including EXCEL and SQL.
  • PeopleSoft and Adaptive Insights a plus.
  • Compensation

  • Grade 13: $68,580-$89,154
  • Salary will be commensurate with qualifications, experience, and internal equity.
  • Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

    Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount. https:// www.

    You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: https:// www.

    Azusa Pacific University will conduct a background check on all final candidates. A review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

    Job Location

     Azusa, California, United States

    Position Type


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