Category: Staff Full Time
Locations: SAN ANTONIO, TX
Posted: Jan 11, 2023
Closes: Feb 28, 2023 - 11:59 PM EST
Position ID: 157757
About Our Lady of the Lake University:
On the foundation of faith, wisdom and trust in Providence, Our Lady of the
Lake University (OLLU) prepares graduates to transform their communities,
families and professions.
OLLU, founded in 1895 by the Congregation of Divine Providence, is a
coeducational comprehensive institution with an enrollment of more than 3,100
students. With its main residential campus in San Antonio and non-traditional
programs in San Antonio, Houston, the Rio Grande Valley (La Feria), and
online, OLLU has a presence in two of the largest cities in Texas, the border
region, and literally around the world.
The University offers more than 30 undergraduate majors and minors, 14
master's programs and three doctoral programs through its College of Arts and
Sciences, School of Business and Leadership, and the College of Professional
Studies. OLLU offers classes in daytime, evening, weekend and online formats.
Performs detailed accounting tasks to assist the Director of Accounting and
Reporting and the Finance Office staff with financial record keeping in
compliance with General Accepted Accounting Principles (GAAP) for the
Reconciles University bank, investment and merchant credit card accounts
monthly, preparing all necessary related journal entries.
Responsible for the recording of daily University bank account activity to
include researching any funds received as needed with other departments
and preparing journal entries for entry of activity in the general ledger.
Monitors daily cash position at the banks and reports to the Vice
President of Finance and Controller for cash flow purposes.
Reconciles Student Business Office daily cashier reports to bank receipts,
communicates as is necessary, and maintains the records for future
Researches and timely replies to disputed credit card charges.
Grant and Gift Compliance:
Obtains grant, contract or gift authorization and verifies the required
information is obtained for recording in the general ledger. Requests
budget account numbers and submits entries as needed to record grant
activity in the general ledger.
Reconciles gifts and donations from the general ledger to Institutional
Advancement's Razor's Edge monthly.
Approves transactions using restricted gift or grant funds for compliance
with donor/grant agency.
Prepares and files monthly billing or expenditure reports as required by
each funding source and reconciles reports to the general ledger.
Responsible for cash draws on grants and all related entries to record the
receivable and receipt of grant funds.
Monitors the funding budget compared to actual accounts and communicates
with Principal Investigator/Contract Manager/Gift Manager (PI/CM/GM) as
needed on concerns, spending, and reporting.
Prepares all quarterly and final reports as required by funding agency and
ensures reports are filed timely.
Maintains accurate and complete files for independent auditors and
Reconciles miscellaneous accounts, prepares proper correction entries, and
communicates as is needed with the proper department.
Prepares analysis of general ledger accounts, as needed by Finance Office
Assists Senior Accountant and Director of Accounting with preparation of
audit schedules required by the University's independent auditors.
Performs other related duties as designated by the Director of Accounting
Knowledge, Skills, and Abilities:
Must understand and be able to apply generally accepted accounting
principles and internal control concepts.
Must be able to independently analyze accounting data and draw proper
Ability to independently prioritize and analyze information and data and
formulate solutions to ensure task completion and compliance with GAAP
and/or funding requirements.
Must be capable of setting and managing priorities and work with limited
supervision, if necessary.
Must possess a high level of accuracy and be detailed oriented.
Excellent interpersonal, problem-solving and organizational skills.
Familiarity with accounting software, preferably Colleague.
Should have very strong Microsoft Excel skills to include building and
maintain pivot tables.
Ability to communicate effectively, orally and in writing across all
demographics within the University to provide a high level of customer
service and build and maintain effective interdepartmental communications
Ability to effectively manage confidential information.
Education and Experience:
Bachelor's degree in accounting or finance preferred or at least 7 years'
equivalent experience in a professional accounting environment.
OLLU encourages individuals to apply that have succeeded in overcoming the
disadvantages and circumstances such as those of the targeted population
(low-income and potential first-generation college students and are members
of groups historically underrepresented in higher education.
Employment with Our Lady of the Lake University is contingent upon the
applicant undergoing a background investigation.
OLLU seeks to attract, develop and retain the highest quality faculty, staff
and administrators. The University is committed to diversity and strongly
encourages applications from women and minorities. EOE
Our Lady of the Lake University uses E-Verify to confirm the employment
eligibility of all newly hired employees. To learn more about E-Verify,
including your rights and responsibilities, please visit www. dhs.gov/E-Verify.
Apply online through the Human Resources page of the OLLU website:
https: // www. ollusa.edu/human-resources/index.html