Accountant II

Our Lady of the Lake University
February 28, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Contract Manager/Gif
Working Time:Full time
Working type:N/A
Ref info:N/A

Accountant II

Category: Staff Full Time Subscribe: Department: Finance Locations: SAN ANTONIO, TX Posted: Jan 11, 2023 Closes: Feb 28, 2023 - 11:59 PM EST Type: Exempt Position ID: 157757


About Our Lady of the Lake University:

On the foundation of faith, wisdom and trust in Providence, Our Lady of the Lake University (OLLU) prepares graduates to transform their communities, families and professions.

OLLU, founded in 1895 by the Congregation of Divine Providence, is a coeducational comprehensive institution with an enrollment of more than 3,100 students. With its main residential campus in San Antonio and non-traditional programs in San Antonio, Houston, the Rio Grande Valley (La Feria), and online, OLLU has a presence in two of the largest cities in Texas, the border region, and literally around the world.

The University offers more than 30 undergraduate majors and minors, 14 master's programs and three doctoral programs through its College of Arts and Sciences, School of Business and Leadership, and the College of Professional Studies. OLLU offers classes in daytime, evening, weekend and online formats.

Job Description:

Job Summary:

Performs detailed accounting tasks to assist the Director of Accounting and Reporting and the Finance Office staff with financial record keeping in compliance with General Accepted Accounting Principles (GAAP) for the University.

Essential Functions:


  • Reconciles University bank, investment and merchant credit card accounts monthly, preparing all necessary related journal entries.
  • Responsible for the recording of daily University bank account activity to include researching any funds received as needed with other departments and preparing journal entries for entry of activity in the general ledger.
  • Monitors daily cash position at the banks and reports to the Vice President of Finance and Controller for cash flow purposes.
  • Reconciles Student Business Office daily cashier reports to bank receipts, communicates as is necessary, and maintains the records for future reference.
  • Researches and timely replies to disputed credit card charges.
  • Grant and Gift Compliance:

  • Obtains grant, contract or gift authorization and verifies the required information is obtained for recording in the general ledger. Requests budget account numbers and submits entries as needed to record grant activity in the general ledger.
  • Reconciles gifts and donations from the general ledger to Institutional Advancement's Razor's Edge monthly.
  • Approves transactions using restricted gift or grant funds for compliance with donor/grant agency.
  • Prepares and files monthly billing or expenditure reports as required by each funding source and reconciles reports to the general ledger.
  • Responsible for cash draws on grants and all related entries to record the receivable and receipt of grant funds.
  • Monitors the funding budget compared to actual accounts and communicates with Principal Investigator/Contract Manager/Gift Manager (PI/CM/GM) as needed on concerns, spending, and reporting.
  • Prepares all quarterly and final reports as required by funding agency and ensures reports are filed timely.
  • Maintains accurate and complete files for independent auditors and government reviewers
  • General Accounting:

  • Reconciles miscellaneous accounts, prepares proper correction entries, and communicates as is needed with the proper department.
  • Prepares analysis of general ledger accounts, as needed by Finance Office Management.
  • Assists Senior Accountant and Director of Accounting with preparation of audit schedules required by the University's independent auditors.
  • Additional Responsibilities:

  • Performs other related duties as designated by the Director of Accounting and Reporting.
  • Requirements:

    Knowledge, Skills, and Abilities:

  • Must understand and be able to apply generally accepted accounting principles and internal control concepts.
  • Must be able to independently analyze accounting data and draw proper conclusions.
  • Ability to independently prioritize and analyze information and data and formulate solutions to ensure task completion and compliance with GAAP and/or funding requirements.
  • Must be capable of setting and managing priorities and work with limited supervision, if necessary.
  • Must possess a high level of accuracy and be detailed oriented.
  • Excellent interpersonal, problem-solving and organizational skills.
  • Familiarity with accounting software, preferably Colleague.
  • Should have very strong Microsoft Excel skills to include building and maintain pivot tables.
  • Ability to communicate effectively, orally and in writing across all demographics within the University to provide a high level of customer service and build and maintain effective interdepartmental communications and relationships.
  • Ability to effectively manage confidential information.
  • Education and Experience:

  • Bachelor's degree in accounting or finance preferred or at least 7 years' equivalent experience in a professional accounting environment.
  • Additional Information:

    OLLU encourages individuals to apply that have succeeded in overcoming the disadvantages and circumstances such as those of the targeted population (low-income and potential first-generation college students and are members of groups historically underrepresented in higher education.

    Employment with Our Lady of the Lake University is contingent upon the applicant undergoing a background investigation.

    OLLU seeks to attract, develop and retain the highest quality faculty, staff and administrators. The University is committed to diversity and strongly encourages applications from women and minorities. EOE

    Our Lady of the Lake University uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.

    Application Instructions:

    Apply online through the Human Resources page of the OLLU website: https: // www.

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