Academic Scheduling Coordinator

University of New England
March 18, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Position Information

Position Type Professional Staff

Faculty Track Position Title Academic Scheduling Coordinator Employment Status Full Time Months 12 Campus Both ME Campuses Description

The Academic Scheduling Coordinator supports the Associate Registrar for Catalog, Curriculum, and Scheduling and manages functions related to academic scheduling, maintains the active courses in the academic catalog, and provides training for related systems and applications. The Academic Scheduling Coordinator will work with academic program directors to resolve complex course scheduling issues. Exceptional interpersonal, written and verbal communication, organizational, and technical skills, attention to detail, and the ability to work independently are essential to this position along with willingness and ability to learn and adapt quickly to new technologies, business processes, and procedures.


  • Assist and support the daily operations of the Registrar's office while maintaining a culture of professionalism, honesty, integrity, confidentiality, and exceptional customer service.
  • Serve as co-administrator of and participate in system enhancing testing for upgrades to scheduling software and the student information system.
  • Utilize scheduling tools to optimize room assignments for academic scheduling.
  • Maintain the active course offerings in the academic catalog and process requests for academic changes to course offerings.
  • Effectively communicate with students, faculty, and various university offices to exchange information, identify problems, and assist in resolving problems.
  • Assist with developing and delivering training and training materials for relevant systems and applications, documenting business practices and best practices to assist stakeholders, end users, and staff.
  • Monitor and enforce administrative policies and procedures related to course and room scheduling.
  • Participate in and/or provide cross-training for other staff in areas of individual expertise.
  • Perform other related duties as assigned.
  • Qualifications

    Bachelor's degree required or at least three years of experience working in records management or office administration or a combination of education and experience from which comparable knowledge and skills are acquired.

  • Experience working in a higher education institution; experience working in a Registrar's office preferred
  • Ability to plan, prioritize, organize, and complete tasks on a timeline while tending to daily customer service duties.
  • Critical thinking and problem-solving ability in order to make independent decisions and judgment consistent with the level of the position.
  • Ability to communicate and interact collaboratively and proactively with a variety of individuals, including students, faculty, administrators, and representatives of outside organizations in order to provide courteous and effective service and to resolve issues.
  • Demonstrated accuracy when working with details and data entry.
  • Demonstrated ability to learn and use advanced techniques in spreadsheet applications.
  • Familiarity with standard office software packages and reporting tools.
  • Willingness and ability to be cross trained in a variety of skills and functions and take part in the overall mission of catalog, curriculum, and scheduling.
  • Understanding of FERPA and other applicable laws and regulations, ability to interpret, apply and provide guidance on policies.
  • Working knowledge of a scheduling software platform such as Ad Astra preferred.
  • Working knowledge of a student information system such as Banner or PeopleSoft preferred.
  • EEO Statement Summary

    Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits and will not tolerate discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors will not be permitted to have an adverse influence upon decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

    COVID Vaccination Statement (PLEASE NOTE)

    In order to protect the health and safety of the UNE community, UNE requires all students enrolled in classes on our campuses and all on-campus employees to be vaccinated for COVID-19 prior to the start of employment. The University allows for religious and medical exemptions to the policy. If you believe you are eligible for a medical or religious exemption to the vaccine policy you may seek the exemption through Human Resources after receiving this conditional offer of employment. Please note that no person to whom the policy applies will be finally employed or permitted to work if they are not vaccinated unless they request an exemption and are granted one.

    Posting Detail Information

    Posting Number 2022PS0067P

    Open Date Close Date Open Until Filled Yes

    Supplemental Questions

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    Documents Needed to Apply

    Required Documents

  • Cover Letter
  • Resume
  • Optional Documents

  • Letter of Recommendation
  • From this employer

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