Academic Program Specialist

University of North Texas Health Science Center
September 24, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full-Time
Working type:N/A
Ref info:N/A
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Position Information

UNT System Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.

Posting Title Academic Program Specialist Department HSC-Academic Affairs-TCOM-300630 Job Location Fort Worth Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information

For more information on retirement plan options, please visit https: //

Salary Information Commensurate with experience Department Summary

The Office of Academic Affairs supports the academic mission of the Texas College of Osteopathic Medicine. Our team is responsible for the development, implementation, and assessment of the Osteopathic medical degree program. We work collaboratively with faculty, staff, and students to develop an ever- improving learning environment through faculty development, curricular innovation, and assessment.

Position Overview

The division of academic affairs in the Texas College of Osteopathic Medicine coordinates the organization and delivery of all medical education courses and events. The team member will perform specified administrative course coordination and support for the related faculty, students, and course events. Primary job responsibilities include working with the Senior Associate Dean for Academic Affairs, curriculum directors, course directors, section directors and faculty on the organization and implementation of specific course sections and events in TCOM medical education. This role is expected to organize and run these activities with minimal supervision.

Additional Posting Details

Minimum Qualifications

Bachelor's degree and two (2) years related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint Manages time and multiple projects Works independently Maintains professional dress, grooming and demeanor Maintains good working relationships with co-workers Excellent interpersonal, oral, and written communication skills Ability to function independently and as part of a team Attention to detail and accuracy of reporting Outstanding customer service skills Knowledge of medical education systems and impact on health care delivery Data entry abilities

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Proficiency with Office Suite Programs Proficiency with CANVAS Program Ability to facilitate Objective Structured Clinical Examinations (OSCE) Ability to effectively record Student Medical Practice Grades Ability to develop Rotation Schedules for testing of students.

Required License / Registration / Certification Work Schedule

Monday-Friday, 8:00 am – 5:00 pm

Driving University Vehicle No Security Sensitive This is a security sensitive position. EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title Academic Program Specialist Physical Requirements Ability to communicate

Job Duties


Assist course director(s) in the design, development and preparation of course and testing materials


Assist course faculty in course content creation within PowerPoint, CANVAS, and other platforms.


Collect and submit student grades.


Organization and coordination of course(s) under the direction of course director(s) and department academic coordinator.


Contact teaching faculty regarding their lectures, lab assignments, online grading and discussion boards, etc.


Prepare and maintain online platform and keep all course documents up-to-date for student and faculty involved in the course weekly.


Assist in the preparation, publication, and distribution of syllabi, written exams, practical exams, course correspondence to faculty and students.


Actively assist in monitoring classroom assignments and relaying changes to all concerned.


Compile and ensure all grades are accurately recorded and average according to rubric set in syllabus and submit to Testing Services by deadlines set each semester.


Assist in the timely posting of lectures, quizzes, lab materials, videos, discussion boards, weekly assignments, clinical competency schedule and student study materials etc. to the online platform. Assist in the design, preparation and administration of practical exams.


Assist during practice training sessions, i.e., ensure attendance sheets are correct and distributed to faculty; AV equipment is operational and prepared for each session; ensure faculty, fellows, and residents are present.


Track and submit CME for all faculty involved in course quarterly and/or within 3 weeks of end of semester.


Make all room reservations and ensure rooms are presentable and adequately supplied on days used.


Monitor CANVAS and download all material added by course director.


Attend all meetings and training for course directors and coordinators as needed.


Make all changes to Roster, CANVAS and all related documents as information is provided from registrar.


Enter Core Clerkship grades into EIS, copy packet (grade report, clinical evaluation and case report) and email to student and Clinical Education.


Assist in scheduling and coordinating of events.


Answer the telephone in a professional manner; messages are relayed promptly; personal calls are kept to the minimum.


Send reminders via email, memoranda, or letters as requested. Run errands on campus, as requested.


Prepare and collate copied materials to the satisfaction of the requester.


Perform other duties as required on a temporary or emergency basis. Work with academic team to cover all department academic needs.

Posting Detail Information

Posting Number S7008P

Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: //

Supplemental Questions

Required fields are indicated with an asterisk ().

  • How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
  • What is your highest level of education attained?
  • GED
  • High School Diploma
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate
  • Documents Needed to Apply

    Required Documents

  • Resume
  • Cover Letter
  • References - List of Names and Contact Information for 3
  • Optional Documents

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