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Secretary / Management Assistant (0,8 - 1.0 fte)

Eindhoven University of Technology
Netherlands
September 16, 2024
Contact:N/A
Offerd Salary:€ 2,715
Location:N/A
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
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Secretary / Management Assistant (0,8 - 1.0 fte)

The research cluster Molecular Science and Engineering at the Department of Chemical Engineering and Chemistry of Eindhoven University of Technology (TU/e) accepts applications for the position of Secretary / Management Assistant (0,8 - 1.0 fte)

Position

Non academic staff (supporting staff)

Irène Curie Fellowship

No

Department(s)

Chemical Engineering and Chemistry

FTE

0,8

Date off

16/09/2024

Reference number

V37.7651

Job description

Are you an organized and proactive professional with a passion for supporting impactful research? Join our dynamic Molecular Science and Engineering cluster as a Management Assistant. Be at the center of our vibrant team, providing administrative and organizational support while contributing to pioneering scientific advancements.

Cluster Molecular Science and Engineering

At the Molecular Science and Engineering cluster, we educate young students to become independent scientists and experienced researchers. The cluster consists of seven collaborating research groups, with a central research theme of designing molecules and macromolecules and controlling their interactions. This common strategy finds applications in materials science, biochemistry, health, and in energy conversion and storage. While very diverse in its application areas, the central motif of creating function by molecular design is the overarching theme that brings us together. Join us in pushing the boundaries of molecular science!

Job Description

As a management assistant, you will play a crucial role in providing comprehensive support and assistance to three of the research groups Macro- Organic Chemistry, Supramolecular Chemistry and Catalysis, and Supramolecular Polymer Chemistry, including Professors Bert Meijer, Anja Palmans and Rint Sijbesma. Acting as the central contact point for these groups, you will ensure seamless coordination and smooth operations in an international work environment together with the other members of the management team of the cluster.

Responsibilities include:

  • Managing and monitoring the agendas of our staff members, processing incoming emails, and taking independent actions when necessary.
  • Preparing meeting agendas and documenting meeting minutes.
  • Composing correspondence, emails, and other written materials predominantly in English and Dutch.
  • Arranging and organizing both internal and external appointments and supporting business travel planning, including processing travel permits and expense claims.
  • Project administration.
  • Addressing inquiries from and supporting dedicated staff and students, welcoming and assisting guests, arranging accommodations, and facilitating TU/e administrative procedures.
  • Managing the registration of leave requests, illness reports, and recovery updates through InSite.
  • Planning, preparing, and supporting group meetings and social events.
  • Collecting and processing management information, maintaining the group's archive, and managing personnel and publication registrations through the Pure system.
  • Managing and updating the internal and external website of our group.
  • Align working procedures with the other management assistants of the cluster.
    • Job requirements

    We are looking for an enthusiastic, accurate, pro-active, and flexible new colleague with:

  • A professional working proficiency, preferably with a HAVO/VWO background, supplemented with secretarial education and several years of experience in a similar function.
  • Excellent organizational, communication, and interpersonal skills with the ability to establish priorities.
  • A very good command of the English and Dutch languages.
  • Digital proficiency (good command of Microsoft Office is a must).
  • A customer-oriented and flexible attitude, capable of working well in a team, being accurate and quality-driven, proactive, and solution-oriented.
  • An interest in and commitment to the activities of the group.
    • Conditions of employment

    An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

  • A monthly salary of minimum € 2,715 to maximum € 3,771 for full-time employment, depending on your knowledge and experience (scale 6 or 7 collective labour agreement for Dutch Universities).
  • In addition to vacation pay, a structural end-of-year bonus of 8.3%.
  • A favorable arrangement for more holidays or a sabbatical.
  • A selection model for additional fringe benefits.
  • Working hours in consultation for an optimal work-life balance.
  • Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
  • Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
  • A generous employer contribution to the favorable ABP pension plan.

    • Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

    Information and application

    About TU/e

    TU/e is a leading international university that educates engineers of the future and pushes the boundaries of science and technology for a better world. An international community of close to 7,000 employees and 13,000 students work and study on the vibrant and inspiring campus.

    More information

    Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: Prof.dr. Rint Sijbesma full professor, [email protected] or +31 40 247 3111.

    For questions about the application process or the conditions of employment, please contact Leo van Houten, [email protected] or +31 40 247 8269.

    Are you inspired and would like to know more about working at TU/e? Please visit our career page.

    Application

    We invite you to submit a complete application by using the 'apply now' button on this page. The application should include:

  • A cover letter describing your motivation and qualifications for the position.
  • An extensive curriculum vitae.
  • Contact information of at least two references.

    • We look forward to your application and will screen it as soon as we receive it. Screening will continue until the position is filled. Internal and external recruitment will take place simultaneously for this vacancy. In case of equal suitability, internal candidates have priority over external candidates.

    Acquisition in response to this advertisement is not appreciated.

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